front office execuitve

5 hours ago

Salem, Tamil Nadu, India KCP Solar Industry Full time ₹ 1,20,000 - ₹ 2,40,000 per year

Roles and Responsibilities of a Front Office Executive

1. Reception and Guest Management

  • Greet visitors and clients in a warm, courteous, and professional manner.
  • Maintain the reception area — clean, organized, and welcoming.
  • Handle guest inquiries, appointments, and walk-ins efficiently.
  • Manage visitor logs, issue visitor passes, and ensure security protocols are followed.

2. Communication and Coordination

  • Answer, screen, and forward incoming phone calls promptly.
  • Handle emails, messages, and correspondence accurately and professionally.
  • Coordinate with internal departments (HR, Admin, Accounts, etc.) for day-to-day office operations.

3. Administrative Support

  • Maintain records of courier dispatches, and incoming mails.
  • Assist in scheduling meetings, appointments, and conference room bookings.
  • Support administrative and clerical tasks such as photocopying, filing, and maintaining databases.
  • Assist in travel arrangements, hotel bookings, and office event coordination.

4. Customer and Employee Interaction

  • Provide basic information to clients, employees, and visitors about company services and operations.
  • Handle customer queries or redirect them to the concerned department.

5.Record Keeping and Reporting

  • Maintain and update contact lists, visitor records, and administrative reports.
  • Track expenses related to front office activities.

6. Office Management

  • Coordinate with vendors and service providers for maintenance and utilities.
  • Ensure front office equipment (telephones, printers, etc.) are functional and serviced regularly.
  • Maintain confidentiality of sensitive company information and documents.

Key Skills Required

  • Excellent verbal and written communication skills
  • Strong interpersonal and customer service abilities
  • Good organizational and multitasking skills
  • Proficiency in MS Office
  • Professional appearance and positive attitude

Job Types: Full-time, Permanent

Pay: ₹10, ₹15,000.00 per month

Education:

  • Bachelor's (Preferred)

Experience:

  • Front desk: 5 years (Preferred)

Work Location: In person

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