Administration Officer
6 hours ago
1. Job Purpose
The Admin Officer is responsible for ensuring smooth day-to-day administrative operations, maintaining office systems, coordinating with departments, and supporting management in administrative tasks.
2. Key ResponsibilitiesA. Office Administration
- Maintain office cleanliness, supplies, and infrastructure.
- Oversee office assets, equipment maintenance, and AMC follow-ups.
- Manage office stationery, courier services, and inventory records.
- Handle vendor coordination for repairs, maintenance, and service requirements.
B. Documentation & Records
- Maintain employee records, attendance updates, and daily reports.
- Prepare and maintain administrative documents, letters, circulars, and reports.
- Ensure proper filing (soft & hardcopy) for audits and compliance.
C. Facility Management
- Monitor security, housekeeping, and maintenance staff.
- Ensure smooth functioning of utilities (internet, electricity, water).
- Oversee CCTV, access control systems, and safety equipment checks.
D. Coordination & Support
- Support HR with onboarding, ID cards, joining kits, and employee queries.
- Coordinate meetings, travel arrangements, and accommodation when required.
- Assist departments with administrative needs promptly.
E. Procurement & Vendor Management
- Collect quotations, negotiate pricing, and prepare purchase approval notes.
- Issue purchase orders and ensure timely delivery of items.
- Maintain vendor database and payment follow-up with Accounts.
F. Compliance & Safety
- Support statutory compliance activities (ESI, PF, labour records) when required.
- Maintain safety standards and ensure office complies with company policies.
G. Other Responsibilities
- Prepare daily/weekly/monthly admin reports.
- Handle visitor management and front-office coordination.
- Perform any additional tasks assigned by management.
Job Types: Full-time, Permanent
Pay: ₹13, ₹18,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
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