Administration Manager

Experience - 10+ years

Job Description:

• Responsible for General Administration and Campus Management for HQ + RSO where the role holder needs to ensure that the workplace facilities meet business requirements for all Divisions.
• Manage a large Team of Facility, Cafeteria and Security staff to ensure that the office facilities (Housekeeping, Security, Cafeteria and Technical Centers) are in line with L'Oral standards. The role holder will be responsible for managing transport facility for employees and Guest houses for visiting employees.
• Lead the team to manage the AMCs and day to day maintenance work for all facilities. Role holder needs to closely coordinate with the EHS Lead to work towards a sustainable way of operating the office and managing internal events in a sustainable manner.
• Actively participate & facilitate the Cultural and Cafeteria committees.
• Manage senior stakeholders internally & with external business associates by building rapport & strong trust-based relationships.
• Deliver Facilities Management Services through key supplier relationship management of vendors in accordance with agreed SLAs and KPIs of L'Oral. Work in conjunction with the Mancom, property team and other stakeholders to support their business requirements and deliver pan-India property strategy.
• Provide strategic support of multiple workplaces in the India Hub, involved in the planning, organizing, evaluation and maintenance of company workplace. Support in planning and designing space requirements. Support the companys remote working policy and implement practices and procedures to ensure FM efficiently supports employees in their chosen workplace.
• Support the business in preparing facilities operating and capital budgets, forecasts
• Key supplier relationship management. Manage the performance of the FM Service Provider to ensure business supporting FM services are provided to agreed SLAs, KPIs and cost performance targets in every L'Oral office. Develop an environment of continual improvement in service performance with the service partners through monthly, quarterly, and annual reviews.
• Ensure that facilities management functional requirements and supply partner governance and procedures are fully met. Maintain logs, records and reports to demonstrate adherence.

Key Requirements:

Need someone who is intrinsically motivated and is able to exercise influence without authority. Ambitious, self-starter & is hungry for new challenges.

• Monitor and apply local regulations and LOral directives.
• Conduct internal audits and manage external audits on Facilities
• Eye for finding finer details related to facilities.
• Manage to work within given timelines and budget.
• People centric Team leader and team player.
• Manage strong and transparent relationships with local authorities.
• Provide efficient communication with management and internal clients like employees.
• Knowledge of project management for office fit out.
• Monitor and manage maintenance and new installations projects.

NURTURES THE PIONEERING SPIRIT

• Foster innovation and creativity to protect the environment and reduce impact of activities.
• Technical expertise on all kind of office equipments.
• Apply LOrals Campus policy and management system.
• Analyze data and propose adapted solutions to the management team for better office facility.
• Promote and deploy interdependent infrastructure for employees.
• Fair knowledge on business continuity Plan for the organization.

Key Relationships:

a. All Divisions Heads and Coordinators

b. Admin & EHS team for PAN India

c. HO + RSO + TC Mangers and Coordinators.

d. Regional Sales managers.

e. Factories and R&I Admin Team