Administrative Coordinator

23 hours ago

Greater Noida, Uttar Pradesh, India Buniyad Real Estate Services Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Job Title

Administrative Coordinator Real Estate

Location

Greater Noida, Uttar Pradesh, India

Job Type

Full-time / Permanent

Job Overview

We are seeking an organized and proactive Administrative Coordinator to support our real estate operations. In this role, you will handle transaction administration, listing coordination, client and agent communication, and various office tasks critical for smooth daily functioning in a fast-paced real estate environment.

Key Responsibilities

Transaction & Document Management

  • Monitor deadlines, manage transaction paperwork, and maintain client and property documents in CRM systems (MLS, databases) for accuracy and compliance
  • Coordinate transaction timelines—ensure contract execution, inspections, appraisals, contingencies, and closings are completed on schedule
  • Reconcile MLS entries with accounting records, ensure contracts and escrow documents are up-to-date

Scheduling & Viewing Coordination

  • Schedule property showings, inspections, appraisals, open houses, and broker meetings
  • Coordinate travel and venue bookings for agents and clients when required.

Client & Agent Communication

  • Act as a primary liaison: field calls, respond to client queries via phone and email, and ensure timely follow-up
  • Maintain confidentiality in all communications and client interactions.

Listing & Marketing Support

  • Manage and update property listings—gather data, prepare descriptions, upload to MLS and internal portals
  • Assist in preparing marketing materials: flyers, brochures, social media content; coordinate with vendors such as photographers and designers

Administrative & Office Support

  • Oversee daily office operations—maintain supply inventory, coordinate maintenance, and manage office equipment
  • Screen calls, greet visitors, and support general office administration tasks

Financial & Accounting Assistance

  • Record transactions, process invoices, assist with commission deposits and escrow accounting, and support budget tracking

Reporting & Compliance

  • Prepare weekly/monthly reports on transactions, listings, and office activities for management review
  • Ensure that all processes align with legal and industry standards, maintaining compliance throughout the transaction lifecycle

Qualifications & Skills

  • Education: High school diploma required; Bachelor's degree in Business, Real Estate, or related field preferred
  • Experience: 2+ years in real estate administration, coordination, or similar roles—MLS or transaction coordination background is a plus
  • Technical Skills: Proficient in Microsoft Office (Word, Excel, Outlook); experience with real estate software—MLS, CRM, Yardi, Buildout, etc. .
  • Communication: Excellent verbal and written communication; strong customer service focus
  • Organization & Attention to Detail: Ability to manage multiple transaction files, deadlines, and administrative tasks accurately .
  • Professionalism & Confidentiality: Uphold discretion with sensitive client and financial information

How to Apply

Please send your resume and a brief cover letter to [] with the subject "Administrative Coordinator – Real Estate(Your Name)." We'll be reviewing applications on a rolling basis and will contact qualified candidates for interviews. or WhatsApp

  • Program Coordinator

    3 days ago

    Greater Noida, Uttar Pradesh, India Bennett University Full time ₹ 8,00,000 - ₹ 12,00,000 per year

    Job Title: Program Coordinator - School of Computer Science Engineering & TechnologyLocation: Bennett University, Greater NoidaHow to Apply: Interested candidates can send their CV to with the subject line: Post Applied for Program Coordinator.About Bennett UniversityBennett University, established by the Times Group, is committed to providing world-class...

  • Coordinator – It Support

    3 weeks ago

    Greater Noida, Uttar Pradesh, India NCR JOB CONSULTANT Full time

    Job Title Coordinator - IT Support Backend Operations Department IT Admin Support Location Ecotech-3 Surajpur Greater Noida Reporting To Sales and Business Development Head Employment Type Full-time Offline Experience Required Minimum 2 years Salary Range 20 000 - 25 000 per month 1 Job Purpose To coordinate and...

  • Project Coordinator

    6 days ago

    Greater Noida, Uttar Pradesh, India Cloudastra Technologies Full time ₹ 14,40,000 - ₹ 42,00,000 per year

    Job Description – Project CoordinatorPosition: Project CoordinatorExperience Required: 6 months – 1 yearLocation: Sector-63, NoidaEmployment Type: Full-timeAbout the RoleWe are seeking a smart, proactive, and hardworking Project Coordinator to support our organization in managing projects effectively. The ideal candidate is someone who can multitask,...

  • Office Coordinator

    3 days ago

    Greater Noida, Uttar Pradesh, India Eucoders Technologies Pvt Ltd Full time ₹ 2,40,000 - ₹ 3,00,000 per year

    Coordinating daily office operations and administrative activities. Handling phone calls, emails, and correspondence. Maintaining records, files, and documentation. Assisting in scheduling meetings and managing office supplies.Job Type: Full-timePay: ₹20, ₹25,000.00 per monthBenefits:Provident FundExperience:Office Coordinator : 3 years...

  • HR and Administration Intern

    5 days ago

    Greater Noida, Uttar Pradesh, India Kiven Consulting Full time ₹ 5,00,000 - ₹ 10,00,000 per year

    Role & responsibilities : Share resumes at Location: NoidaDuration: 6 MonthsStipend: 15KMode: Hybrid/RemoteStart Date: Post selectionPreferred candidate profileWe are seeking a proactive and detail-oriented HR & Admin Intern to join our dynamic team. This internship offers hands-on experience in core HR functions and administrative operations, providing a...

  • Office Coordinator

    5 days ago

    Greater Noida, Uttar Pradesh, India Eucoders Technologies Pvt Ltd Full time ₹ 1,80,000 - ₹ 3,00,000 per year

    Manage office communications including phone calls, emails, and correspondence. Coordinate schedules, meetings, and appointments for management and staff. Maintain office supplies inventory and place orders when necessary. Ensure proper documentation, filing, and record keeping. Assist HR and accounts departments with administrative support. Handle visitor...

  • Front Office Executive and Administration Assistant

    2 weeks ago

    Greater Noida, Uttar Pradesh, India Neptune Automatic Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    Job Title: Front Desk & Office AdministratorLocation - Noida Sector 59 , 156 Office - can be discussed over call .Department: Administration and Reports To: Front Office Exexcutive / Admin AssistantJob Summary:We are looking for a well-organized and presentable Front Desk & Office Administrator to manage daily administrative operations at the front desk. The...

  • Server Administrator

    3 days ago

    Greater Noida, Uttar Pradesh, India Bennett University Full time ₹ 8,00,000 - ₹ 20,00,000 per year

    Experience Required: 4+ YearsCertifications Preferred: Microsoft Certified: Windows Server (e.g., MCSA, AZ-800/AZ-801), Linux/Cloud Certifications (optional)Job Summary:We are seeking a skilled and proactive Server Administrator to join our dynamic IT team. The ideal candidate will have hands-on experience with Windows Server administration (certified),...

  • Sales Coordinator

    5 days ago

    Greater Noida, Uttar Pradesh, India SOUVENIR PUBLISHERS PRIVATE LIMITED Full time ₹ 2,40,000 - ₹ 3,00,000 per year

    Sales Coordinator (Publication Industry experience preferred only)Job Brief: - We are looking for a detail-oriented sales coordinator to contribute to the achievement of sales targets by supporting Book sales representatives, coordinating sales activities.Responsibilities: -Developing and maintaining filing systems so as to maintain sales records, prepare...

  • Process Coordinator

    1 day ago

    Greater Noida, Uttar Pradesh, India Hikom International LLP Full time ₹ 2,16,000 - ₹ 2,40,000 per year

    Role & responsibilities :Coordinate and manage the day-to-day operations of business processes.Assist in the development and improvement of operational workflows.Monitor process performance and identify areas for improvement.Collect, analyze, and report data to optimize processes.Facilitate communication between departments and teams to ensure efficient...