 
						Executive Assistant to Managing Director
1 week ago
Job Description: Executive Assistant
Position Overview:
We are seeking a proactive and detail-oriented Executive Assistant to provide high-level of administrative support to our Director/ Management. The ideal candidate will play a crucial role in ensuring smooth coordination across departments and office functioning, managing schedules, and driving timely follow-ups on tasks and deliverables. This position requires work from our office and demands strong organizational, communication, and multitasking skills.
Key Responsibilities:
- Calendar Management:
a. Plan, organize, and manage the Director's schedule.
b. Coordinate and schedule meetings, appointments and events with internal teams and external stakeholders.
- Meeting Coordination:
a. Prepare detailed meeting agendas and ensure distribution before meetings.
b. Record and compile Minutes of Meetings (MOM) with actionable points and deadlines.
c. Track and follow up on assigned tasks and deliverables with department heads to ensure timely completion.
- Communication Management:
a. Draft, proofread, and manage emails and correspondence on behalf of the Director.
b. Handle professional communication with excellent email etiquette and attention to detail.
- Liaison:
a. Act as a bridge between the Director and department heads, ensuring effective and clear communication.
b. Address routine inquiries and redirect issues to the appropriate department as needed.
c. Collaborate with the finance team to ensure timely processing of vendor payments and bill bookings.
d. Assist the Recruitment team in scheduling interviews with the Directors for Key positions.
e. Work with the sales team to complete vendor registration processes and prepare necessary business documents.
f. Support HR in SOP preparations, documentation, and ensuring smooth coordination between departments for new hires.
- Travel Coordination:
a. Make travel arrangements as per requirements while ensuring alignment with business and budget guidelines.
b. Prepare and share detailed travel itineraries with stakeholders in advance.
- Administrative Support & Document Handling:
a. Proactively provide relevant information and data to assist the manager in business presentations and meetings.
b. Maintain, organize, and securely handle confidential documents for easy retrieval and compliance.
c. Handle confidential information with integrity and discretion.
- Business Document Preparation:
a. Draft, review, and proofread business documents such as contract agreements, vendor agreements, and Service Level Agreements etc., to ensure accuracy and compliance.
b. Coordinate with relevant stakeholders for approvals and secure storage of finalized documents.
c. Prepare necessary documents required for tendering and bidding processes as per requirements.
d. Secure and maintain legal and compliance documents to meet regulatory and audit requirements.
Key Qualifications:
· Education: MBA/ BBA or any Post Graduation Degree from a recognized institution.
· Experience: Minimum 2+ years of experience as EA or similar role with administrative or secretarial experience, preferably in the IT or tech industry.
· Skills:
o Exceptional written and oral communication skills.
o Strong organizational and multitasking abilities.
o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendaring tools.
o Knowledge of professional email etiquette.
Personal Attributes:
· High level of professionalism and a positive attitude.
· Ability to work under pressure and meet tight deadlines.
· Self-motivated, resourceful, and detail oriented.
Work Environment:
· Full-time, in-office position.
· Collaborative and fast-paced IT infrastructure firm.
Why Join Us?
We offer a dynamic work environment with opportunities for growth and skill enhancement. Be part of a forward-thinking organization where your contributions directly impact the success of the business.
Job Type: Full-time
Pay: ₹220, ₹320,000.00 per year
Benefits:
- Health insurance
- Provident Fund
Application Question(s):
- Do you have meeting coordination experience?
- Are you located in Ernakulam, Kerala?
Experience:
- Calendar management: 1 year (Required)
Work Location: In person
- 
					  executive director manager8 hours ago 
 Cochin, Kerala, India Cannalogic by Ecoherb Full time ₹ 2,40,000 - ₹ 3,00,000 per yearExecutive Director ManagerWanted for reputed ayurvedic company EDM to market their scheduled and OTC products on Pan India basis. Need extensive travelling, Fluency in multi languages essentialPerks: negotiableTravelling and all other expenses will be as per B classJob Type: Full-timePay: ₹15, ₹25,000.00 per monthWork Location: In person 
- 
					
					
 Cochin, Kerala, India Zodiac Advertisers Full time ₹ 3,60,000 - ₹ 4,80,000 per yearWe are a leading Branding and Corporate Gifting company based in Kochi with over 38 years of experience, looking to hire a dynamic Admin Executive cum Managing Director to support and lead our operations.Role & ResponsibilitiesOversee day-to-day administration and management of the company.Provide strategic support to the Managing Director in business... 
- 
					
					
 Cochin, Kerala, India LIEUX Full time ₹ 7,20,000 - ₹ 14,40,000 per yearAbout the Role:We are looking for a proactive and organized HR Executive / PA to the Managing Director to handle human resource operations and provide direct administrative and coordination support to the MD. The ideal candidate should be efficient, trustworthy, and capable of multitasking in a fast-paced environment.Key Responsibilities:1. HR Administration... 
- 
					  Executive Assistant2 weeks ago 
 Cochin, Kerala, India ISDC Projects Full time ₹ 5,00,000 - ₹ 15,00,000 per yearThe Executive Assistant & PR will provide comprehensive administrative support to the Director while leading communication, media, and outreach efforts to enhance the Universitys visibility and engagement. This role requires exceptional organizational, communication, and multitasking skills to ensure seamless daily operations and impactful external... 
- 
					  Executive Assistant1 week ago 
 Cochin, Kerala, India Kairali Management Services Full time ₹ 6,00,000 - ₹ 12,00,000 per yearCompany DescriptionKairali Management Services, approved by the Ministry of External Affairs, is a highly reputed healthcare recruitment and management consultancy firm with over 20 years of experience. The company successfully deploys thousands of medical professionals globally each year. As an ISO-certified recruiter, Kairali guarantees a hassle-free... 
- 
					  Executive Assistant7 days ago 
 Cochin, Kerala, India Soffit Infrastructure Services (P) Ltd. Full time ₹ 2,40,000 - ₹ 3,60,000 per yearWe are seeking a proactive and detail-oriented Executive Assistant to provide high-level support to the Director of our firm. The ideal candidate will play a crucial role in ensuring smooth coordination across departments, managing schedules, and driving timely follow-ups on tasks and deliverables. This position requires working from our office and demands... 
- 
					EA to Director2 weeks ago 
 Cochin, Kerala, India ISDC GLOBAL Full time ₹ 5,00,000 - ₹ 12,00,000 per yearThe Executive Assistant & PR will provide comprehensive administrative support to the Director while leading communication, media, and outreach efforts to enhance the Universitys visibility and engagement. This role requires exceptional organizational, communication, and multitasking skills to ensure seamless daily operations and impactful external... 
- 
					  Executive Assistant to MD1 week ago 
 Cochin, Kerala, India GUARDIAN ANGEL HOMECARE PRIVATE LIMITED Full time ₹ 3,60,000 - ₹ 4,20,000 per yearThe company Guardian Angel Homecare is a leading homecare provider, committed to compassionate care and professionalism. We aim to create a meaningful and positive impact on the well-being of those entrusted to our service.Play a pivotal role in delivering comprehensive administrative support. This multifaceted position demands a seasoned professional with a... 
- 
					  Personal Secretary to Managing Director12 hours ago 
 Cochin, Kerala, India Greens Angadi Agro Pvt Ltd Full time ₹ 3,60,000 - ₹ 4,80,000 per yearPosition: Personal Secretary to Managing DirectorLocation: Panangad (Head Office), KochiCompany: Aeden Fruits International Pvt LtdSalary: ₹30,000 – ₹40,000 per monthAbout the Role:Aeden Fruits International Pvt Ltd is seeking a dynamic and organized Personal Secretary to assist our Managing Director in managing day-to-day operations, communications,... 
- 
					  Executive Assistant to Director2 days ago 
 Cochin, Kerala, India Phenomenal HR Full time ₹ 24,00,000 - ₹ 36,00,000 per yearWe are a fast-growing banking and payment services company driving financial inclusion in rural areas through BC points. Our 90+ member team is passionate about empowering villages with digital financial access and creating real impact.Key Responsibilities:Manage the CEO's calendar, meetings, travel, and communications.Coordinate executive and board...