Assistant Manager – HR Operations

4 days ago

Bandra East Mumbai Maharashtra, India -e29f-4122-ad72-3767c0e2f9be Full time ₹ 1,00,00,000 - ₹ 1,20,00,000 per year
Assistant Manager – HR Operations

Location: Mumbai (On-site)

Experience: Minimum 10 years in HR Operations (with 3–5 years Talent Acquisition exposure)

CTC: ₹10–12 LPA

Employment Type: Full-time

Role Summary

We are hiring an experienced and structured HR Operations professional to manage end-to-end HR processes for a 60+ employee organization. The role includes Payroll, Compliance, HRMS (Keka), Employee Lifecycle, Performance Management, Employee Engagement, and oversight of Talent Acquisition. The ideal candidate is disciplined, detail-oriented, process-driven, and capable of independently managing HR with strong ownership.

Key Responsibilities
HR Operations & Employee Lifecycle

Manage complete employee lifecycle: onboarding, induction, confirmations, transfers, separations

Ensure accurate HR documentation, employee files, and statutory records

Manage attendance, leave, time-tracking and discipline adherence (9 AM–6 PM shift)

Maintain and update employee data in HRMS

Coordinate with Finance, IT, Admin for lifecycle processes

Payroll & Compliance

Process monthly payroll with 100% accuracy and timely closure

Ensure compliance with PF, ESIC, PT, Bonus, Gratuity, and Shops & Establishment Act

Maintain statutory registers, compliance files, and audit-ready documentation

Coordinate with Finance for payroll inputs, reconciliations, and audits

Conduct regular HR audits for compliance and process checks

HRMS Management (Keka Preferred)

Manage HRMS workflows: attendance, leave, approvals, regularizations

Ensure accuracy of HRMS data across all modules

Train employees and managers on HRMS usage and processes

Identify gaps and drive HR automation to reduce manual tasks

Talent Acquisition Oversight

Support sourcing, screening, coordination, and closure of key roles

Manage recruitment agencies and control hiring costs

Maintain hiring trackers, interview scorecards, and candidate MIS

Strengthen employer branding on Naukri, LinkedIn, and other platforms

Share weekly hiring updates with management

Employee Engagement, Culture & Retention

Plan and execute monthly employee engagement activities

Conduct pulse surveys and feedback sessions

Handle employee grievances with confidentiality and fairness

Support retention initiatives and culture-building programs

Performance Management

Manage annual appraisal cycles, mid-year reviews, and goal-setting

Assist managers with KPI setting and performance documentation

Track performance issues and support PIP implementation

Maintain appraisal records and ensure timelines are followed

HR Policies & Process Improvement

Draft, update, and enforce HR policies and SOPs

Improve HR workflows through process re-engineering and automation

Ensure consistent implementation of HR policies

Prepare HR dashboards and submit monthly HR reports

Exit Management

Manage resignation workflow and notice period tracking

Conduct exit interviews and maintain exit documentation

Coordinate FnF settlements, clearance forms, IT/Asset handovers

Prepare insights from exit trends to support retention

Candidate Profile
Must-Have Skills

Minimum 10 years experience in HR Operations (mandatory)

Strong command of payroll, compliance, and labor laws

Hands-on experience with HRMS (Keka preferred)

3–5 years exposure to Talent Acquisition

Excellent communication, people-handling & discipline enforcement

High ownership, confidentiality, and attention to detail

Ability to manage HR independently in a fast-paced environment

Preferred Qualifications

MBA/PGDM in Human Resources

Experience managing HR Ops for 60–200 employees

Background in manufacturing/export/e-commerce/fast-growing companies

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