Payroll Specialist

ZeroFox seeks a Payroll Specialist with 2-3 years of hands-on payroll experience to assist with all payroll-related functions for the U.S. and various international locations. This entails following all applicable regulatory agency guidelines, laws and requirements, assuring compliance and accurate payroll activities/reporting and assisting non-U.S. countries in payroll practices as needed. In this role, you will help ensure proper payroll administration standards, policies, and procedures, analyze trends and identify opportunities for improvement while collaborating closely with various departments and vendors. You would be serving in a key role, maintaining high degrees of confidentiality, strict observance and adherence to regulations impacting Company compliance.

Role and responsibilities

• Enter and review payroll inputs including timekeeping data, accruals, bonuses, commissions, deductions, adjustments, and expense reimbursements
• Review and approve employee expense reports
• Perform reconciliations of payroll registers, general ledger accounts, and tax liabilities
• Calculate, withhold, and remit payroll taxes, benefits deductions, garnishments, and other payroll liabilities in accordance with each jurisdiction's rules
• Prepare and submit state and local payroll tax filings, quarterly reports (e.g., 941, state unemployment, etc.), and annual reporting (W-2, state equivalents)
• Maintain and update multi-state payroll tax tables, wage bases, and jurisdictional compliance data
• Work with the state to set up tax accounts, as needed
• Investigate and resolve payroll discrepancies, gaps, and employee inquiries; partnering with HR and accounting
• Generate payroll metrics, dashboards, and ad hoc analyses to support leadership and process improvements
• Document and maintain operating procedures (SOPs), internal controls, and process flows
• Liaise with third-party payroll vendors, external auditors, and tax authorities as needed
• Stay current on changes in payroll regulations, taxation, and multi-state compliance requirements

Requirements

• Excellent attention to detail, accuracy, and ability to manage multiple deadlines
• Strong problem-solving skills and ability to identify root causes and propose process improvements
• Advanced Excel skills (VLOOKUP, pivot tables, data validation, etc.); ability to manipulate and analyze large data sets
• 2–3 years of payroll processing / analysis experience, ideally in a multi-state environment. Bachelor's degree in Accounting or Business is a plus.
• Experience working in a high-growth or fast-paced tech / SaaS environment is a plus
• Outstanding communication skills (verbal and written), including the ability to explain payroll concepts to non-experts
• Ability to handle sensitive and confidential payroll information with integrity

Benefits

• Community-driven culture with employee events

• Generous time off

• Comprehensive health benefits & 401(k) plan
• Respectful and nourishing work environment, where every opinion is heard and everyone is encouraged to be an active part of the organizational culture

About ZeroFox

ZeroFox is on a mission to make the internet safer for all. Innovation is at our core – we are relentless in the pursuit of finding new ways to disrupt external cyber threats on the surface, deep, and dark web. ZeroFox offers the only unified cybersecurity platform combining advanced AI analytics, digital risk and privacy protection, full-spectrum threat intelligence, and a robust portfolio of breach, incident and takedown response capabilities to protect customers from growing threats across the external attack surface. It's a great time to join us in the Fox Den – with fresh private equity funding, expanding investments in AI, a people-first culture, and centers of excellence around the world, we're growing like never before. If you're looking for a mission-oriented, customer-focused, collaborative team and ready to take the fight to the adversary, apply to join us in the Den today.

Equal Opportunity, Diversity & Inclusion

We aim to build a team that represents a variety of backgrounds, perspectives, and skills. We embrace inclusion and ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or dome