Event Coordinator

1 week ago

Gurgaon, Haryana, India WOW Softech Full time ₹ 6,00,000 - ₹ 8,00,000 per year

Key Responsibilities

Learning & Event Execution

  • Coordinate all logistical aspects of chapter events venues, AV, transport, F&B, dcor, and gifting
  • Manage RSVPs and registrations, including confirmations and follow-ups with members
  • Prepare event collateral: name tags, certificates, kits, printed materials, and agendas
  • Liaise with vendors, hotels, agencies, and service providers to ensure timely and accurate delivery
  • Support documentation and post-event feedback processes

Forum Training Support

  • Maintain training records for members and spouses
  • Coordinate with trainers and venues for scheduling and setup
  • Prepare materials, attendance sheets, and event summaries

Spousal Program Support

  • Assist in logistics and communication for spousal events
  • Track RSVP responses and manage vendor coordination
  • Prepare creative assets and maintain participation data

App & Technology Coordination

  • Upload event details and creatives to the chapter app
  • Manage app-based registrations, updates, and reminders
  • Generate basic usage and participation reports

Administrative & Backend Support

  • Maintain trackers, documentation, and digital archives
  • Draft routine communication (emails, WhatsApp messages, reminders)
  • Coordinate with vendors for follow-ups, billing inputs, and other operational needs

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