Event Coordinator
2 weeks ago
Key Responsibilities
Learning & Event Execution
- Coordinate all logistical aspects of chapter events venues, AV, transport, F&B, dcor, and gifting
- Manage RSVPs and registrations, including confirmations and follow-ups with members
- Prepare event collateral: name tags, certificates, kits, printed materials, and agendas
- Liaise with vendors, hotels, agencies, and service providers to ensure timely and accurate delivery
- Support documentation and post-event feedback processes
Forum Training Support
- Maintain training records for members and spouses
- Coordinate with trainers and venues for scheduling and setup
- Prepare materials, attendance sheets, and event summaries
Spousal Program Support
- Assist in logistics and communication for spousal events
- Track RSVP responses and manage vendor coordination
- Prepare creative assets and maintain participation data
App & Technology Coordination
- Upload event details and creatives to the chapter app
- Manage app-based registrations, updates, and reminders
- Generate basic usage and participation reports
Administrative & Backend Support
- Maintain trackers, documentation, and digital archives
- Draft routine communication (emails, WhatsApp messages, reminders)
- Coordinate with vendors for follow-ups, billing inputs, and other operational needs
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