Executive Assistant

6 hours ago

Chennai, Tamil Nadu, India Phantom Digital Effects Full time ₹ 1,04,000 - ₹ 1,30,878 per year

Role Description

We are hiring a full-time on-site Executive Assistant for our Chennai (Ambattur). The Executive Assistant will provide high-level executive support, manage communications, coordinate schedules, and ensure smooth day-to-day operations for the management team.

Key Responsibilities

  • Manage an active calendar of appointments and meetings for the management team.
  • Prepare, review, and maintain expense reports, correspondence, and confidential documents.
  • Arrange complex travel plans, itineraries, and logistics for meetings.
  • Act as a gatekeeper and liaison, ensuring effective communication and prioritization of management tasks.
  • Communicate directly with board members, partners, staff, and external stakeholders on behalf of management.
  • Research, prioritize, and follow up on sensitive or confidential issues, determining appropriate action or response.
  • Facilitate smooth communication between management and internal departments, maintaining credibility and trust.
  • Keep management informed of upcoming commitments and responsibilities; act as a barometer for organizational issues.
  • Lead or support special projects and initiatives with organizational impact.
  • Draft acknowledgment letters, personal correspondence, and other critical communications.
  • Handle multiple priorities, manage deadlines, and complete deliverables with a proactive, hands-on approach.

Required Skills & Qualifications

  • 4+ year's proven experience as an Executive Assistant or similar role.
  • Excellent organizational and multitasking skills.
  • Strong written and verbal communication abilities.
  • Proficiency in MS Office and scheduling tools.
  • Ability to manage confidential information with discretion.
  • Strong interpersonal skills and ability to build professional relationships.

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