Admin Assistant

At EVERSANA, we are proud to be certified as a Great Place to Work across the globe. We're fueled by our vision to create a healthier world. How? Our global team of more than 7,000 employees is committed to creating and delivering next-generation commercialization services to the life sciences industry. We are grounded in our cultural beliefs and serve more than 650 clients ranging from innovative biotech start-ups to established pharmaceutical companies. Our products, services and solutions help bring innovative therapies to market and support the patients who depend on them. Our jobs, skills and talents are unique, but together we make an impact every day. Join us

Across our growing organization, we embrace diversity in backgrounds and experiences. Improving patient lives around the world is a priority, and we need people from all backgrounds and swaths of life to help build the future of the healthcare and the life sciences industry. We believe our people make all the difference in cultivating an inclusive culture that embraces our cultural beliefs.  We are deliberate and self-reflective about the kind of team and culture we are building. We look for team members that are not only strong in their own aptitudes but also who care deeply about EVERSANA, our people, clients and most importantly, the patients we serve.   We are EVERSANA. 

THE POSITION:

The Admin Assistant will play a key role in supporting the day-to-day administrative operations of the D&A team in Bangalore. This position requires strong organizational skills, attention to detail, and the ability to coordinate effectively with internal teams and external vendors.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Our employees are tasked with delivering excellent business results through the efforts of their teams.  These results are achieved by:

• Coordinate D&A walk-in interviews in Bangalore in collaboration with recruiters
• Arrange door access for all D&A employees at the office
• Receive and distribute laptops for D&A employees
• Manage parking access for employees
• Liaise with SmartWorks for facility-related coordination
• Organize lunch and dinner for D&A team meetings
• Support offsite event arrangements
• Collect domestic and international travel details from managers and share with the Pune Admin team
• Coordinate forex requirements
• Assist with hotel bookings in collaboration with the Admin team
• Track and distribute employee ID cards
• Procure office stationery
• Monitor the complaint box
• Handle courier dispatch and receipt
• Perform any other ad hoc administrative tasks for the Bangalore office
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias. 
• All other duties as assigned

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES:

The requirements listed below are representative of the experience, education, knowledge, skill and/or abilities required.

• Timely and accurate execution of administrative tasks
• Proactive communication and coordination with stakeholders
• Maintain confidentiality and professionalism in all interactions
• Ability to multitask and prioritize effectively
• Flexibility to support occasional after-hours or weekend events

PREFERRED QUALIFICATIONS:

• Prior experience in an administrative or office support role
• Familiarity with facility management and vendor coordination
• Experience in travel and event coordination
• Bachelor's degree in Business Administration or a related field

All your information will be kept confidential according to EEO guidelines.

Our team is aware of recent fraudulent job offers in the market, misrepresenting EVERSANA. Recruitment fraud is a sophisticated scam commonly perpetrated through online services using fake websites, unsolicited e-mails, or even text messages claiming to be a legitimate company. Some of these scams request personal information and even payment for training or job application fees. Please know EVERSANA would never require personal information nor payment of any kind during the employment process. We respect the personal rights of all candidates looking to explore careers at EVERSANA.

From EVERSANA's inception, Diversity, Equity & Inclusion have always been key to our success. We are an Equal Opportunity Employer, and our employees are people with different strengths, experiences, and backgrounds who share a passion for improving the lives of patients and leading innovation within the healthcare industry. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion, and many other parts of one's identity. All of our employees' points of view are key to our success, and inclusion is everyone's responsibility.

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