Facilities & Office Admin Manager
2 days ago
We're Hiring: Facilities & Office Administration Manager
Gurgaon (On-site) | Full-Time | 10+ Years Experience
About Darwix AI
Darwix AI is one of India's fastest-growing GenAI startups, redefining enterprise sales and customer engagement with real-time conversational intelligence. While our core is AI-driven, we believe a smooth, safe, and well-managed workplace is key to building high-performing teams.
Role Overview
We're looking for a
hands-on Facilities & Office Administration Manager
to run our office infrastructure, daily operations, vendors, compliance, and workplace safety. You'll ensure our employees work in a seamless, secure, and comfortable environment while optimizing costs and operational efficiency.
What You'll Work On
1. Facilities & Infrastructure
- Manage electricity, DG, UPS, water, AC, ventilation, internet, CCTV, printers, fire safety, and other office utilities.
- Ensure preventive maintenance, quick breakdown resolution, and vendor SLA compliance.
2. Daily Office Operations
- Oversee housekeeping, pantry, stationery, front desk, security, and visitor management.
- Monitor hygiene, consumables, and office cleanliness standards.
3. People & Access Management
- Onboard new joiners with desk setup, ID/access cards, and basic kits.
- Manage exits, asset returns, access deactivation, and clearances.
- Track attendance, late entries, and exceptions.
4. Vendors, Leases & Projects
- Maintain a reliable vendor bench, negotiate costs, track AMCs, and monitor service quality.
- Coordinate lease agreements, office fit-outs, repairs, and landlord escalations.
5. Bills, Cash & Records
- Verify bills, reconcile petty cash, maintain records for leases, insurance, licenses, and safety certificates.
6. Compliance & Safety
- Keep NOCs, insurance, safety certificates, and first-aid kits up to date and audit-ready.
7. Reporting & KPIs
- Prepare monthly MIS: spend vs budget, incidents, vendor scorecards, SLA compliance, and risks/fixes.
- Track KPIs: utility uptime, hygiene audit scores, ticket closure times, and budget adherence.
8. After-Hours Readiness
- Ensure late-shift office readiness and provide on-call support for urgent issues.
Who You Are
10+ years in facilities/office admin with stable tenure and clean references.
Hands-on experience with utilities, IT/office infrastructure, vendors, and housekeeping.
Strong negotiation, documentation, and Excel/email skills.
Trustworthy with keys, cash, and confidential information.
Why Join Us?
Competitive salary + performance bonuses
Clear SOPs and handover from day one
Opportunity to own and scale the office operations at a fast-growing startup
Work with a high-performing team in a collaborative culture
How to Apply
Send your resume to
Subject: Facilities & Office Admin Manager – [Your Name]
Darwix AI – Building the world's most scalable AI sales intelligence platform. From India, for the World.
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