Senior Admin Project Specialist

2 weeks ago

Gurgaon, Haryana, India Provision Consulting Full time ₹ 8,00,000 - ₹ 12,00,000 per year

Responsibilities:


• Facility Administration & Maintenance

  • Oversee the administration, maintenance, and upkeep of the office facility.
  • Manage new infrastructure development and ensure timely execution of projects.
  • Coordinate and supervise facility maintenance activities, including repairs and

upgrades.


• Vendor &; Contract Management

  • Handle maintenance contracts and facility service agreements.
  • Manage vendor relationships, procurement processes, quotations, invoices, and

payments.

  • Coordinate with the finance team for vendor payments and compliance.


• Expense & Procurement Management

  • Track and process all facility-related expenses efficiently.
  • Own procurement for office infrastructure, excluding IT assets.
  • Maintain inventory and tracking of facility fixed assets (non-IT).


• Office Operations & Supplies Management

  • Ensure smooth daily operations of the office facility, managing the facility team.
  • Oversee procurement and distribution of office supplies (business cards, stationery,

etc.).

  • Support annual financial audits related to facility expenses.


• Workforce & Compliance Management

  • Supervise contractor staff, including facility admin, front desk personnel,

housekeeping, pantry, and security staff.

  • Liaise with accounts for employee reimbursements and vendor bill payments. Role & responsibilities

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