Billing Clerk Cum Tender Work

6 days ago

Makarpura Vadodara, India A K Mech Infra Full time ₹ 3,50,000 - ₹ 6,50,000 per year

We are looking for a detail-oriented and responsible individual to manage billing activities and support tendering processes. The ideal candidate should have good knowledge of invoicing, documentation, and basic commercial/contract procedures, along with strong coordination and follow-up skills.

Tendering / Documentation :

  • Search, download, and study relevant tenders from government and private portals.
  • Prepare tender documents including technical forms, BOQ, certificates, and annexures.
  • Coordinate with internal departments for data, rates, and required compliance documents.
  • Ensure submission of tenders within deadline (online/offline).
  • Maintain tender register, pre-bid/meeting updates, and submission reports.
  • Support in preparing costing sheets, vendor quotations, and comparative statements.

Billing Clerk :

  • Preparation of RA (Running Account) Bills as per site progress and work order terms.
  • Coordinate with site engineers for measurement sheets, joint measurements, and work completion details.
  • Verify quantities, rates, and calculations before raising client bills.
  • Prepare client billing along with supporting documents (measurement sheets, abstracts, photographs, etc.).
  • Check and validate measurements received from site with drawings / BOQ / approved rates.
  • Maintain billing records, projectwise billing tracker, and reconciliation statements.
  • Follow up with clients for bill certification and payment release.
  • Assist in preparing final bills, debit/credit notes, and billing-related reports.
  • Coordinate with accounts and project teams for billing status, GST, and documentation requirements.
  • Maintain proper filing of all billing documents (physical & digital).
  • Required Skills & Qualifications:Diploma / Degree in Civil Engineering or Commerce background with billing experience.
  • 1–3 years experience in RA billing / client billing in construction industry.
  • Good knowledge of Excel, Word, and basic calculation formulas.
  • Understanding of BOQ, work order terms, and measurement formats.
  • Ability to read drawings and verify site measurements (preferred).
  • Strong coordination and follow-up skills.

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