Director - Administrative Operations

We are seeking an experienced and highly organized Director - Administrative Operations, based in Chennai, to manage the administrative, financial, and operational workflows across our growing portfolio of leased and owned real estate assets. This role acts as a strategic and operational extension of the Senior Vice President and will serve as the primary liaison with cross-functional teams, including Finance, Construction, and Facilities.

A successful candidate will bring strong administrative discipline, experience in real estate accounting, and an ability to implement scalable systems and workflows. The role requires a high degree of precision, confidentiality, and the ability to manage multiple, concurrent real estate projects.

• Manage all documentation associated with leased and owned properties, including contracts, permits, and utility accounts.
• Establish a centralized document control system with version tracking and easy retrieval protocols.
• Maintain detailed records to support audits, renewals, and compliance monitoring.

• Monitor all operational outflows related to real estate assets, including large utility cost centers. 
• Partner with Finance to manage payables, receivables, accruals, and reconciliation for property operations.
• Track project-based capital expenditures, analyze variances, and ensure financial integrity across all locations.

• Design and implement a real-time internal ticketing system for operations-related requests and issue triage.
• Ensure tickets are assigned, tracked, escalated, and closed in a timely and visible manner.
• Promote accountability by aligning task owners and due dates across functions.

• Lead the operational components of multiple real estate development and improvement projects simultaneously.
• Provide project status reports, risk logs, and resource tracking to SVP and other stakeholders.
• Serve as the day-to-day communication bridge between internal teams and SVP.

• Support the SVP in driving deliverables forward by coordinating inputs across departments.
• Prepare high-quality management reports, project trackers, and presentations as needed.
• Coordinate meeting agendas, priorities, and follow-ups for real estate-related forums.

• MBA (with an operations or administration focus) preferred.
• Additionally, a degree in Building Sciences, Facilities Management, or a PMP designation will be preferred.

• 7–10 years of progressive experience in operations within an operating real estate company (development, investment, or asset management).
• Strong background in real estate financial workflows, including budgeting, capital expenditures, and utilities management.
• Demonstrated experience managing large-scale documentation and reporting systems.

• Exceptional administrative and organizational skills, with proven success managing workflows and document control.
• Strong command of Microsoft Office, SharePoint, and workflow tools (e.g., Jira, Asana,etc.).
• Proven project management capabilities with the ability to manage and prioritize across concurrent deliverables.
• Excellent verbal and written communication skills in English.
• High attention to detail and ability to work independently while coordinating with international teams.
• Strong analytical mindset with the ability to interpret data into actionable insights.

• Full-time, on-site role based in Chennai, India.
• Comfortable working with cross-functional and international teams, including stakeholders in Canada and the United States.
• Must be available for occasional travel and flexible to overlap with North American time zones when required (up to 30% of the time)
• Fast-paced, dynamic environment where priorities shift frequently and initiative is essential.

Fueling Brains is a growing, vibrant organization poised to change the narrative of Education. We are looking for individuals who are passionate about transforming the world of education through a holistic, whole-brain approach to the development of young children. Children impacted by our program will grow into well-rounded, well-regulated, and joyful adults who serve their community and shape the future. We bring together the best of educational science, technology, and childcare expertise to unveil the child's infinite potential.