Travel Desk Intern

3 days ago

Hyderabad, Telangana, India Koantek Full time ₹ 25,00,000 - ₹ 75,00,000 per year
Travel Desk Intern

Location: Hyderabad, India

Reporting To: Travel Desk & Expense Manager
Shift Timing: 10:00 AM IST to 07:00 PM IST (Required to overlap Travel Manager hours)

Position Summary

The Travel Desk Intern will provide essential operational support for the corporate travel booking and employee expense review processes. This role offers hands-on experience in compliance, financial administration, and service delivery within a global setting. The required shift timing is necessary to provide real-time learning and support during India and US business hours.

Key Responsibilities

I. Corporate Travel Support

  • Booking Assistance: Assist the Travel Desk Manager with processing approved business travel bookings (flights, accommodation, ground transport) using the designated platform, Navan.

  • Request Verification: Support the team by verifying that all travel requests have completed the necessary pre-booking approvals on the internal platform (e.g., Zoho People) before booking details are entered into Navan.

  • Compliance Checks: Perform initial checks to ensure potential bookings align with the company's core Travel Policy.

  • Basic Inquiry Support: Assist in managing routine employee travel inquiries, documentation organization, and follow-ups during the designated shift.

II. Expense Processing & Compliance

  • Receipt Processing: Support the expense approval pipeline by organizing and verifying basic supporting documentation and receipts submitted by employees.

  • Initial Verification: Conduct meticulous initial checks of submitted receipts and expense details to confirm clarity and adherence to the company's approved Travel and Expense (T&E) Policies.

  • Data Entry & Reporting: Assist in processing expense report data and maintaining logs of compliance exceptions for Manager review.

  • Policy Education Support: Help prepare simple training materials and documentation to educate employees on T&E submission guidelines.

III. System Maintenance & Reporting

  • Support the Manager in maintaining basic data integrity within the travel booking system (Navan) and the internal approval platform.

  • Assist in generating standard monthly reports related to travel expenditure, compliance rates, and expense volume.

Qualifications and Requirements

Education and Experience

  • Currently pursuing or recently completed a Bachelor's or Master's degree in Finance, Accounting, Business Administration, or a related field.

  • 0 to 1 year of practical experience (including internships) in a financial or administrative support role is preferred.

  • Strong interest in global logistics, corporate travel, or expense management.

Skills and Competencies

  • Exceptional attention to detail and a high degree of organizational skill.

  • Basic understanding of financial documentation (receipts, invoices) and commitment to compliance.

  • Proficient in Google/Microsoft Office Suite, particularly Sheets or Excel.

  • Clear written and verbal communication skills.

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