Purchase Manager
10 hours ago
Key Responsibilities:
Procurement & Vendor Management
- Identify, evaluate, and maintain a reliable vendor base for materials, equipment, and services.
- Invite quotations, compare prices, negotiate terms, and finalise purchase orders.
- Ensure timely procurement of materials as per the requirements of various departments and campuses.
- Monitor vendor performance based on quality, delivery, and cost-effectiveness.
Inventory & Cost Control
- Coordinate with stores and departments to maintain optimal inventory levels.
- Implement cost-saving initiatives without compromising quality and operational efficiency.
- Ensure all purchases are within the approved budget and aligned with institutional policies.
Documentation & Compliance
- Maintain accurate records of purchase orders, quotations, approvals, and vendor contracts.
- Ensure compliance with statutory, audit, and institutional guidelines for procurement.
- Prepare periodic reports on procurement activities and expenditure.
Coordination & Communication
- Liaise with academic, administrative, and technical departments to understand procurement needs.
- Work closely with finance for purchase order approvals, payment processing, and budget tracking.
- Communicate effectively with management on purchase status, delays, and cost implications.
Qualifications & Experience:
- Bachelors degree in Commerce / Business Administration / Engineering.
- MBA or Diploma in Materials Management (preferred).
- Minimum 8–10 years of relevant experience in procurement or purchase management, preferably in an educational or institutional environment.
Key Skills:
- Strong negotiation and vendor management skills.
- Knowledge of procurement policies and statutory compliance.
- Excellent communication, documentation, and analytical abilities.
- Proficiency in ERP systems and MS Office.
- Ability to handle multiple projects and meet deadlines under pressure.
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