CMMS Administrator

JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    Job Description: For CMMS Administrator  What this job involves?  The Computerized Maintenance Management System (CMMS) Administrator develops, implements, integrates and manages the information systems and associated tools. This position provides the critical data needed to track Key Performance Indicators and analyze team performance, comparing it against targets and benchmarks.  This position establishes, maintains and ensures consistent application of the CMMS processes and procedures to support all maintenance functions including, but not limited to, the following: Asset Management, Work Order Management, Preventive Maintenance Scheduling, Inventory Management, Labor Records, Task and Procedures Management, System Software and Hardware Management  PRINCIPAL RESPONSIBILITIES:  System Administration:  * Input and maintain the facility master data on Dynamics 365,  * Implement system updates,  * Serve as the main contact for Americas region & supports other regions for the CMMS system.  * Set up and assist in designing CMMS views, dashboards & reports,  Work Order Management  * Manage the work order system. This includes supervising the work order transactions and providing the required reports to management,  * Establish available PM schedules and ensure work order release within timeline  * Track asset downtime, Track labor costs  * Scheduled vs. Unscheduled repairs, Chart MTBF & MTTR for Assets  * Create and maintain reporting tool for monthly Key Performance Indicators (Scorecard Reporting) and conduct analysis against targets and track of PM due  * Provide support to the facilities team for quarterly updates and changes to preventive maintenance tasks and scheduled events  Checklist  * Creating new task plans of individual activities  * Mapping necessary task plan to PM schedules  * Support facilities team on updates in task plan  *Trends on checklist value at asset level  Inventory Management  * Total inventory management  * Establish unique item number for parts & track parts utilization  * Support for quantity upload  * Asset Part relation  * List of primary vendors/suppliers and with contact information  * Determine repair / PM costs per assignment  * Set minimum / maximum reorder points  * Support inventory returns  Labor Records  * Track labor costs for work orders  * Track labor costs for all assets  * Ensure resource are properly mapped for booking labor  * Support facility team in scheduling labor   Tasks / Procedure Management  * Establish and define procedures of all tasks for all users  * Define common tasks for related work orders  * Set up and provide instructions for timely input for work orders/projects at applicable sites.  * Train New personnel on the CMMS system  Additional Requirements  * Assist with the management on bringing in new enhancements and integration with other tools  * Analyze data and present management on the outcomes  * Manage special projects and perform other duties as assigned.  Sound like you? To apply, you need to be:  * A minimum of 5-6 years' experience in a comparable CMMS role is highly preferred; 3 years' experience in a data management and analysis may be considered  * Experience using CMMS tool Dynamics 365, is highly preferred.  * Experience in integrating CMMS with other tools   * Experience working with facility background and hands of knowledge in HVAC system, Fire Safety system, Plumbing, Electrical (Transformer, UPS, DG, HT & LT end, etc.,)  * Computer skills - Microsoft Office skills (Excel, Word, Outlook, Power Point, Power Apps)  * Collaborative mind set: We believe that collaboration plays a central role in achieving  success, demonstrate flexibility in working with a team, you must possess a customer-  centric focus and superior organizational skills to manage daily activities effectively  Good organizational skills with ability to multi-task and prioritize.  * Ability to work within a team as well as independently  * Logical thinker with good common sense and excellent eye for detail.  * Flexible and adaptable to policy changes and work flow  * Ability to write reports, investigations, and standard operating procedures.  * Excellent verbal and written communication skills; ability to communicate with multi-level audiences.  What we can do for you:  At JLL, we make sure that you become the best version of yourself by helping you realize  your full potential in an entrepreneurial and inclusive work environment. We will empower  your ambitions through our dedicated Total Rewards Program, competitive pay and benefits  Package.  Apply today Location: On-site –Bengaluru, KAScheduled Weekly Hours:48If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the tableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.