Admin Assistant

5 days ago

Kadakkal Kerala, India Estosen International Pvt ltd Full time ₹ 4,80,000 - ₹ 7,20,000 per year

Job Title: Office Admin Assistant / Assistant Fashion Designer

Location: Kerala Kollam Kdakkal

Department: Administration

Reports To: Administrative Manager / Director

About the Role

We are looking for a proactive, well-organized Office Admin Assistant to support daily operations at our Design Institute and Design House . The ideal candidate will be efficient in managing administrative tasks, coordinating between departments, and assisting faculty, students, and design teams to ensure smooth workflow and a creative, collaborative environment.

Key Responsibilities Administrative & Office Management

  • Manage day-to-day administrative operations including correspondence, filing, documentation, and record maintenance.
  • Handle phone calls, emails, and inquiries from students, clients, and vendors.
  • Maintain office supplies inventory and place orders as needed.
  • Support in scheduling meetings, appointments, and events for management and design teams.
  • Oversee cleanliness, organization, and maintenance of office premises and studio spaces.

Institute Coordination

  • Assist in student admissions, registrations, and maintaining student records.
  • Coordinate with faculty, trainers, and design mentors regarding class schedules and events.
  • Help organize workshops, exhibitions, guest lectures, and design showcases.
  • Maintain attendance records and help with academic and administrative reporting.

Design House Support

  • Coordinate with design teams to ensure timely communication between clients and production teams.
  • Assist with project documentation, quotations, and client follow-ups.
  • Maintain digital and physical archives of design projects, portfolios, and presentations.
  • Support social media or marketing teams with documentation and scheduling when required.

Finance & Vendor Management

  • Assist with basic bookkeeping — handling petty cash, invoices, and reimbursements.
  • Coordinate with vendors, suppliers, and service providers for procurement and maintenance.
  • Support in preparing expense reports and maintaining budget-related records.

Skills & Qualifications

  • Bachelor's degree in Administration, Design Management, or related field.
  • 1–3 years of experience in an administrative or coordination role (preferably in a creative/design environment).
  • FRESHERS CAN ALSO APPLY With Good Communication skills and Account management
  • Excellent organizational and multitasking skills.
  • Proficiency in MS Office / Google Workspace.
  • Strong written and verbal communication skills.
  • Ability to work in a dynamic, fast-paced, and creative environment.
  • Attention to detail and ability to maintain confidentiality.

Preferred Attributes

  • Interest or background in design, art, or creative industries.
  • Familiarity with design tools like Canva, Photoshop, or basic project management software.
  • A proactive attitude with problem-solving and interpersonal skills.

BASIC SALERY + INSETIVES

Work Schedule

Full-time | Monday to Saturday | [9 am to 6 pm ]

Job Types: Full-time, Permanent, Fresher, Internship

Contract length: 6 months

Pay: ₹8, ₹12,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Paid sick time

Work Location: In person

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