[14/10/2025] Admin Assistant

3 weeks ago

Kadakkal KL IN Estosen International Pvt ltd Full time

Job Title Office Admin Assistant Assistant Fashion Designer Location Kerala Kollam Kdakkal Department Administration Reports To Administrative Manager Director About the Role We are looking for a proactive well-organized Office Admin Assistant to support daily operations at our Design Institute and Design House The ideal candidate will be efficient in managing administrative tasks coordinating between departments and assisting faculty students and design teams to ensure smooth workflow and a creative collaborative environment Key Responsibilities Administrative Office Management Manage day-to-day administrative operations including correspondence filing documentation and record maintenance Handle phone calls emails and inquiries from students clients and vendors Maintain office supplies inventory and place orders as needed Support in scheduling meetings appointments and events for management and design teams Oversee cleanliness organization and maintenance of office premises and studio spaces Institute Coordination Assist in student admissions registrations and maintaining student records Coordinate with faculty trainers and design mentors regarding class schedules and events Help organize workshops exhibitions guest lectures and design showcases Maintain attendance records and help with academic and administrative reporting Design House Support Coordinate with design teams to ensure timely communication between clients and production teams Assist with project documentation quotations and client follow-ups Maintain digital and physical archives of design projects portfolios and presentations Support social media or marketing teams with documentation and scheduling when required Finance Vendor Management Assist with basic bookkeeping handling petty cash invoices and reimbursements Coordinate with vendors suppliers and service providers for procurement and maintenance Support in preparing expense reports and maintaining budget-related records Skills Qualifications Bachelor s degree in Administration Design Management or related field 1-3 years of experience in an administrative or coordination role preferably in a creative design environment FRESHERS CAN ALSO APPLY With Good Communication skills and Account management Excellent organizational and multitasking skills Proficiency in MS Office Google Workspace Strong written and verbal communication skills Ability to work in a dynamic fast-paced and creative environment Attention to detail and ability to maintain confidentiality Preferred Attributes Interest or background in design art or creative industries Familiarity with design tools like Canva Photoshop or basic project management software A proactive attitude with problem-solving and interpersonal skills BASIC SALERY INSETIVES Work Schedule Full-time Monday to Saturday 9 am to 6 pm Job Types Full-time Permanent Fresher Internship Contract length 6 months Pay 8 000 00 - 12 000 00 per month Benefits Cell phone reimbursement Paid sick time Work Location In person

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