Front Desk

Job Description: Office Administrator / Receptionist Location: Noida Experience: 3–6 Years
Role Summary & Key Objectives We are looking for a proactive and well-organized Office Administrator / Receptionist to manage front-office operations, administrative coordination, and ensure smooth functioning of the workplace. The role involves handling visitors and calls, managing office documentation, vendor coordination, and performing regular travel-related tasks such as bank visits, vendor follow-ups, and other official errands. The ideal candidate should be efficient, dependable, and people-oriented — capable of handling both desk and field responsibilities with professionalism and integrity.
Core Responsibilities Front Office Management: Greet visitors, handle calls, emails, and maintain a welcoming reception area. Administrative Coordination: Manage office supplies, stationery, and ensure timely procurement and replenishment. Facility & Vendor Management: Coordinate with housekeeping, maintenance, and vendors for smooth day-to-day operations. Oversee daily office readiness, ensuring all work areas, meeting rooms, and reception are clean and well-maintained. Ensure housekeeping staff attendance and timely execution of daily cleaning routines. Check and ensure readiness of pantry equipment (tea/coffee machine, water dispensers, etc.) and ambient conditions (lighting, air conditioning, fragrance). Coordinate with the facility/maintenance team to address any immediate issues (repairs, cleaning, or restocking needs). Travel & Field Responsibilities: Handle marketing-related visits, banking work (cheques, deposits, payments, etc.), and other office errands as assigned. Liaise with vendors, courier partners, and external agencies for documentation or delivery follow-ups. Meeting & Travel Support: Organize internal meetings, handle bookings, and assist with travel logistics for team members or guests. Documentation & Record Keeping: Maintain attendance, visitor logs, courier records, and administrative files (both physical and digital). Support to HR & Operations: Assist with onboarding support, employee engagement activities, and office events coordination.

Must-Have SkillsTechnical Skills Proficiency in MS Office (Excel, Word, PowerPoint, Outlook). Familiarity with office documentation, expense reporting, and vendor coordination. Experience in handling banking and courier-related tasks independently.Soft Skills Excellent communication and interpersonal skills. Strong organization and multitasking abilities. High sense of responsibility, punctuality, and trustworthiness for handling office errands. Professional, courteous, and customer-oriented attitude. Ability to maintain confidentiality and represent the organization positively in external interactions.
Good-to-Have Skills Experience in travel coordination, event management, or employee engagement activities. Exposure to HR or Admin systems. Familiarity with corporate banking procedures and courier processes. Previous experience in IT or corporate office environments.
Experience Requirements 3–6 years of relevant experience as an Office Administrator, Front Office Executive, or Receptionist. Prior experience in managing both in-office and external admin tasks preferred. Proven track record of handling banking, vendor, and logistics responsibilities efficiently.
KPIs / Success Metrics Operational Efficiency: Smooth and uninterrupted office functioning. Task Completion Rate: Timely execution of admin and travel-related responsibilities. Accuracy: Error-free documentation and transaction handling. Professionalism: Positive feedback from employees, vendors, and visitors. Vendor & Bank Coordination: On-time completion of errands with reliable documentation. Responsiveness: Prompt handling of calls, correspondence, and request

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