Senior Finance Associate

Job Description: Senior Finance Associate

Job Title: Senior Finance Associate
Location: Delhi
Employment Type: Full-Time
Experience Required: 5-8 Years
Work Arrangement: On-site (Delhi), Hybrid- 3 days work from office

About the Role:

We are seeking a highly motivated and detail-oriented finance professional to join our team as a Senior Finance Associate . The ideal candidate will have strong experience in financial operations, accounting, compliance, and reporting. This is a key role responsible for ensuring accurate financial management, timely reporting, and adherence to regulatory requirements, while supporting the Finance Manager and senior leadership in strategic decision-making.

Key Responsibilities:

1. Financial Operations

• Oversee and manage day-to-day financial operations including vendor payments, employee reimbursements, receipts, and journal entries.

• Ensure all financial transactions including sales invoices, purchase invoices, advances, and expense entries are accurately recorded in the accounting software -Zoho Books) and are supported by proper documentation.

• Conduct periodic reconciliations for bank accounts, vendor ledgers, customer accounts, and inter-company balances to ensure accuracy and consistency.

• Maintain an organized and accessible filing system (both digital and physical) for vouchers, invoices, contracts, and supporting documents.

• Monitor accounts payable to ensure vendors are paid on time and accounts receivable to ensure timely realization of dues.

• Coordinate with the operations and program teams for invoice validation, fund utilization tracking, and project-wise expense booking

2. Budgeting and Forecasting

• Assist in preparation of the annual organizational budget and project-specific budgets in collaboration with program and department heads.

• Support in preparation of financial forecasts and variance analysis on a monthly and quarterly basis.

• Analyze budget vs. actual performance and share variance insights and recommendations with management for corrective actions.

• Maintain and update financial dashboards and reports to track fund utilization and grant-wise performance.

• Ensure compliance with donor requirements and budgetary controls in project execution.

3. Payroll and Reimbursements

• Coordinate with HR to ensure accurate payroll processing each month, covering all employees, consultants, and interns as applicable.

• Validate inputs such as attendance, leave deductions, variable pay, new hires, exits, and statutory deductions before payroll release.

• Ensure compliance with statutory requirements related to payroll including PF, ESI, TDS.

• Handle timely processing of employee reimbursement and travel expense claims, ensuring adherence to internal policies and budget limits.

• Support in preparation of monthly payroll registers, salary slips, and reconciliation of payroll-related ledgers in accounts.

• Liaise with the HR and compliance teams to address payroll-related queries or audit clarifications.

• Prepare and verify employee tax computations at the time of payroll, mid-year declarations, and financial year-end tax finalization.

• Support in Form 16 generation and distribution for all employees at the end of each financial year.

4. Compliance and Statutory Requirements

• Ensure timely and accurate filing of all statutory returns including TDS, GST, PF, ESI, and MCA compliances.

• Prepare working data for TDS returns (Form 26Q, 24Q), reconcile with books, and coordinate with consultants for filing.

• Generate and issue Form 16A (TDS certificates for vendors/consultants) on a quarterly basis.

• Assist in tax computation for employees and consultants to ensure proper deduction at source and year-end compliance.

• Prepare and maintain data for GST filings including GSTR-1 and GSTR-3B, ensuring correct classification of sales, purchases, and input tax credits.

• Perform GST reconciliations between GSTR-2B, purchase registers, and books of accounts to identify mismatches and coordinate corrections.

• Track and ensure timely payment of statutory dues, maintaining proper records of challans and filings for audit reference.

• Prepare working papers and documentation for internal, statutory, and donor audits, ensuring prompt response to auditor queries.
  
  

5. Financial Reporting

• Prepare monthly, quarterly, and annual financial statements as needed

• Develop Management Information System (MIS) reports, highlighting key metrics such as budget utilization, fund balance, and liquidity status.

• Support in preparing project-specific financial statements for donor and funder reporting, ensuring compliance with grant requirements.

• Ensure all financial reports and statements are prepared in accordance with applicable accounting standards and organizational policies.

• Ensure all reports comply with accounting standards, internal policies, and donor reporting templates

6. Process Improvement

• Review and strengthen existing accounting and financial workflows to improve accuracy, transparency, and efficiency.

• Support automation of finance functions such as payment approval workflows, expense tracking, or invoice management systems.

• Implement internal controls and checks to mitigate financial risks and ensure audit readiness.

• Contribute to integration and implementation of new finance systems or tools in collaboration with the finance manager.

7. Team Collaboration

• Work closely with cross-functional teams such as HR, Admin, Program, and Operations to provide timely financial insights and ensure alignment on financial planning.

• Support the Finance Manager in financial planning, donor budget formulation, and financial due diligence for new partnerships.

• Provide guidance to non- finance staff or interns on accounting entries, compliance tracking, and documentation standards.

• Participate in team meetings, reviews, and training sessions to stay aligned with organizational goals and priorities.

• Foster a collaborative and solution-oriented environment within the finance team.

Required Qualifications and Skills:

• Bachelor's degree in Finance, Accounting, or Commerce. Master's/MBA in Finance or CA Inter/Final is preferred.

• 5-8 years of experience in finance and accounting roles, preferably in mid-sized or fast-growing organizations.

• Strong knowledge of Indian accounting standards, taxation (TDS, GST,EPFO, MCA/ROC Etc), and compliance requirements.

• Experience with payroll, reimbursements, vendor management, and statutory filings.

• Proficient in MS Excel, Zoho and Tally and financial ERP systems

• Excellent analytical, problem-solving, and communication skills.

• Ability to work independently and manage multiple priorities in a dynamic environment.

• High level of integrity and attention to detail in all financial operations.

• Demonstrated commitment to accuracy, accountability, and continuous improvement in financial processes.

• Strong written and verbal communication skills, with the ability to present financial insights clearly to non-finance stakeholders.
  
  

What We Offer:

• A collaborative and dynamic work environment.

• Opportunities for professional development and growth.

• Exposure to strategic finance functions and senior leadership.

• Competitive salary and benefits package.