Personal Assistant to Managing Director

Personal Assistant to Managing Director (MD)Key Responsibilities:

• Calendar and Schedule Management:
• Manage the MD's daily calendar and ensure the MD is prepared for meetings, appointments, and events.
• Coordinate internal and external meetings, conferences, and calls.
• Organize and prioritize the MD's time and tasks to meet critical deadlines.
• Communication:
• Serve as the primary point of contact between the MD and internal/external stakeholders.
• Handle incoming phone calls, emails, and correspondence, and respond or redirect as appropriate.
• Prepare and manage communication (letters, reports, presentations) on behalf of the MD.
• Travel Arrangements:
• Organize and book domestic and international travel, including flights, hotels, transportation, and itineraries.
• Prepare travel documentation, including itineraries and briefing notes for the MD.
• Meetings and Presentations:
• Prepare materials for meetings, presentations, and reports.
• Take notes and record meeting minutes when required.
• Coordinate with relevant team members to ensure required resources and information are available for meetings.
• Project Support:
• Assist with the preparation and follow-up of key projects or initiatives being led by the MD.
• Help with research, data gathering, and report preparation for various business needs.
• Confidentiality and Documentation:
• Maintain confidentiality in all dealings, particularly with sensitive company information.
• Manage and organize important documents, contracts, and files for easy access and retrieval.
• Office Administration:
• Handle office supplies, maintain the MD's office environment, and ensure everything is in order.
• Prepare and process invoices, purchase orders, and other office-related administrative tasks.
• Event and Hospitality Management:
• Organize company events, conferences, or team-building activities on behalf of the MD.
• Oversee guest arrangements, including welcoming guests, arranging hospitality, etc.
• Liaison with Executives and Staff:
• Serve as a liaison between the MD and senior executives or staff members, ensuring smooth communication and information flow.
• Provide assistance to other department heads or senior managers as needed, based on the MD's directives.

Skills and Qualifications:

• Strong Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Communication Skills: Excellent written and verbal communication skills, with the ability to interact at all levels of the organization.
• Discretion and Confidentiality: Must handle sensitive information and situations with discretion and professionalism.
• Proficiency in Office Software: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint), email platforms, and calendar management tools.
• Attention to Detail: Accuracy in preparing documents, reports, and scheduling.
• Problem-Solving Skills: Ability to anticipate the MD's needs and resolve issues proactively.
• Multitasking and Time Management: Ability to handle several tasks at once in a fast-paced environment.
• Professionalism: A positive, proactive attitude, and the ability to maintain professionalism under pressure.

Experience:

• Prior experience in an executive assistant or administrative role is usually preferred.

Personal Attributes:

• High level of integrity and professionalism.
• Strong interpersonal skills and a cooperative mindset.
• Ability to work independently and as part of a team.

Job Types: Full-time, Permanent

Pay: ₹20, ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Experience:

• total work: 1 year (Required)

Work Location: In person