Executive Assistant

Executive Assistant

Your work days are brighter here.

We're obsessed with making hard work pay off, for our people, our customers, and the world around us. As a Fortune 500 company and a leading AI platform for managing people, money, and agents, we're shaping the future of work so teams can reach their potential and focus on what matters most. The minute you join, you'll feel it. Not just in the products we build, but in how we show up for each other. Our culture is rooted in integrity, empathy, and shared enthusiasm. We're in this together, tackling big challenges with bold ideas and genuine care. We look for curious minds and courageous collaborators who bring sun-drenched optimism and drive. Whether you're building smarter solutions, supporting customers, or creating a space where everyone belongs, you'll do meaningful work with Workmates who've got your back. In return, we'll give you the trust to take risks, the tools to grow, the skills to develop and the support of a company invested in you for the long haul. So, if you want to inspire a brighter work day for everyone, including yourself, you've found a match in Workday, and we hope to be a match for you too.

About the Team

Do what you love. Love what you do.

Workday is a leader in enterprise cloud applications for finance and human resources. We help the world's largest organizations adapt to what's next by bringing finance, HR, and planning into a single enterprise cloud. We work hard, and we're serious about what we do. But we also have fun. We put people first, celebrate diversity, drive innovation, and win with purpose in the communities where we live and work. We believe that your work days are brighter here.
We are looking for an Executive Assistant to join our team. You will support a senior executive by anticipating their business needs. This is a great opportunity to assume a wide range of responsibilities that require ingenuity, innovation, and integrity. If you have high energy, strong project management skills, and a proactive attitude, you'll fit right in.

About the Role

As the Senior Executive Assistant to our Executive Sales Leadership, India, you will be the cornerstone of our executive office. We're looking for a proactive and highly adaptable individual who can not only manage the daily administrative needs of a busy executive but also anticipate challenges and seize opportunities.

This role requires a unique blend of exceptional organizational skills, impeccable communication, and the utmost discretion. You will be a gatekeeper of confidential information and a key partner in ensuring our team operates at peak efficiency. Your ability to juggle multiple priorities, from complex scheduling and travel arrangements to project coordination, will be critical to our success. If you thrive in a fast-paced environment and are ready to take on a role with significant impact, we encourage you to apply.

Responsibilities:

Executive Support: Proactively manage and anticipate the executive's daily needs, including complex calendar management, meeting confirmations, expense reporting, and ad-hoc requests. You'll act as a strategic partner, helping the executive stay ahead of their schedule and commitments.

Communication & Collaboration: Serve as a key point of contact, expertly managing and prioritizing communication with employees at all levels, other executives, and external partners. Draft and prepare professional correspondence, presentations, and internal communications as requested.

Travel & Logistics: Seamlessly plan and book domestic and international travel, including detailed itineraries, ground transportation, and hotel accommodations. You will handle complex travel logistics, problem-solve non-routine issues, and maintain a keen awareness of time zones and global complexities.

Project & Event Coordination: Track and drive the completion of critical tasks and projects, following up on outstanding items to ensure deadlines are met. Plan and coordinate department events, including managing all logistics from agenda preparation and catering to securing venues and inviting attendees.

Proactive Partnership: Act as a forward-thinking problem solver who takes initiative with minimal direction. You will anticipate upcoming needs and take action on behalf of the executive, ensuring a smooth and efficient workflow at all times.

About You

Basic Qualifications

• 8+ years of executive support and/or project coordination experience, supporting senior level executives

• Experience working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint and Slack

Other Qualifications:

• Ability to put yourself in the Executive's shoes and handle the schedule in a way that promotes the most effective use of time.

• Ability to handle highly sensitive information with discretion, sound judgment, confidentiality, and the utmost integrity.

• Strong critical thinking skills with the ability to work independently with general direction and guidance.

• Outstanding written and verbal communication skills.

• Strong interpersonal skills with ability to navigate relationships with various levels of the business and build.

• Proactive, self-starter with ability to anticipate the needs of the organization.

• Ability to thrive in a fast paced, dynamic environment and adapt to changing priorities.

Our Approach to Flexible Work

With Flex Work, we're combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.

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