AVP Projects

6 days ago

Chennai, Tamil Nadu, India Sevalaya Full time ₹ 4,50,000 - ₹ 6,00,000 per year

1. Project Initiation and Closure

  • Ensure all project kick-start meetings are conducted within 10 days of project start.
  • Conduct project closure meetings within 10 days of completion.
  • Ensure completion reports (financials, activities, and impact) are submitted to donors, Donor Relations (DR), and Accounts within 10 days of the planned date.

2. Project Monitoring and Action Tracking

  • Track and close all pending action points across project trackers.
  • Monitor and resolve pending issues or works within project teams and with other departments beyond due dates.
  • Conduct a minimum of one project site visit per project site to ensure on-ground progress and compliance.
  • Track and expedite government approvals required for projects.
  • Ensure timely closure of project audit action points within 10 days.

3. Reporting and Donor Communication

  • Ensure status reports to corporate and individual donors are submitted on or before the 5th of each month.
  • Address any complaints or discrepancies in submitted reports promptly.
  • Coordinate with Sys&com to share project videos and updates with donors.
  • Submit study/survey reports to DR team on time.
  • Ensure accuracy between budget and actual expenditure in all projects.

4. Team Development and Capacity Building

  • Identify and groom backup employees for all key roles.
  • Conduct one-to-one grooming sessions for direct reports.
  • Develop and mentor new project owners and leaders.
  • Coordinate role-specific training for new and existing staff.
  • Facilitate leadership and professional development training with senior management or external experts.
  • Schedule periodic one-on-one reviews with the Head Coach and Founder.

5. Organizational Growth & Performance

  • Contribute to expanding Sevalaya's reach across districts and states for project implementation.
  • Strive for quarter-on-quarter improvement in project impact measures.
  • Monitor and reduce employee attrition rate per month.
  • Promote organizational culture through 'Thank You' notes and employee appreciation.

6. Finance & Documentation Compliance

  • Monitor and minimize rejected or duplicate payment vouchers.
  • Ensure correct voucher allocation under project or general accounts.
  • Track and reduce pending PRs, POs, GRNs, and payments beyond 5 days.
  • Maintain proper documentation of original vouchers and movement between accounts.
  • Ensure maximum vouchers are entered within the first 27 days of each month to avoid end-of-month backlog.
  • Track the % of amount accounted under projects vs general to ensure accuracy.

7. System & Data Management ( ERP Modules)

  • Conduct module-wise GD training for project owners and backups.
  • Deliver PM and Operations module training for all new and existing staff.
  • Minimize payment-related rejections and backend data corrections.
  • Share Kaizens and continuous improvement initiatives regularly.
  • Close QC inspection action points within one week.
  • Provide inputs for process documentation and improvement.

8. Communication & Engagement

  • Ensure newsletter and social media content is shared within 3 hours of events.
  • Encourage staff participation and organizational initiatives.
  • Monitor deviations in purchases and delays in staff welfare or entry/exit processes.

Job Types: Full-time, Permanent

Pay: Up to ₹50,000.00 per month

Benefits:

  • Health insurance
  • Leave encashment
  • Provident Fund

Expected Start Date: 09/10/2025

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