Executive Assistant To Managing Director

2 days ago

Jodhpur, Rajasthan, India Krishna Shot Blasting Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Title: Executive Assistant to Managing Director (MD)

Location: [Plot No-30,31, Sarita Vihar Nagar, Near Tanawada Fanta, Main Salawas Road Jodhpur (Rajasthan)]

Department: Executive Office

Reporting To: Managing Director

Job Summary:

The Executive Assistant (EA) to the Managing Director provides high-level administrative, organizational, and operational support to ensure the smooth functioning of the MDs office. The role requires exceptional communication, multitasking, and problem-solving skills to manage schedules, meetings, correspondence, and strategic initiatives while maintaining confidentiality and professionalism.

Key Responsibilities:

  • Administrative Support:

  • Manage and maintain the MDs calendar, appointments, travel plans, and meetings.

  • Prepare and organize documents, presentations, reports, and correspondence for internal and external communications.

  • Draft, review, and manage emails and letters on behalf of the MD.

  • Meeting Coordination:

  • Schedule and coordinate executive meetings, board meetings, and reviews.

  • Prepare agendas, take minutes, and ensure timely follow-up on action items.

  • Communication & Liaison:

  • Act as the primary point of contact between the MD and internal teams, clients, partners, and stakeholders.

  • Screen and prioritize calls, emails, and requests, ensuring timely responses.

  • Project & Task Management:

  • Assist in monitoring key projects, deadlines, and deliverables.

  • Conduct research and compile data to support decision-making and strategic planning.

  • Confidentiality & Discretion:

  • Handle sensitive business and personal information with the highest level of confidentiality.

  • Ensure compliance with company policies and ethical standards.

Qualifications & Skills:

  • Bachelors degree in Business Administration, Management, or a related field (Masters preferred).
  • 5+ years of experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
  • Strong organizational and time-management skills with the ability to prioritize tasks effectively.
  • Excellent verbal and written communication skills in English (and other relevant languages, if required).
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Teams, etc.).
  • High level of discretion, integrity, and professionalism.
  • Ability to work independently and under pressure in a fast-paced environment.

Key Competencies:

  • Strategic thinking and proactive problem-solving.
  • Strong interpersonal skills to interact with top-level executives and stakeholders.
  • Adaptability and flexibility to changing priorities.
  • Attention to detail and accuracy.

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