Assistant Manager, Events

3 days ago

Bengaluru, Karnataka, India Herbalife Full time ₹ 2,50,000 - ₹ 7,50,000 per year
Overview

THE ROLE:

The Event Process & Administration Manager oversees administrative tasks, including handling invoices, creating budgets, managing vendors, and ensuring compliance with regulations. They collaborate with various teams like finance & GSS to streamline processes and maintain accurate records. The role also supports event operations as needed to ensure seamless execution.

Key Responsibilities:

Administrative Support:
  • Manage day-to-day administrative tasks, including scheduling, documentation, filing, and communication.
  • Maintain accurate records related to event logistics, contracts, and client documentation.
  • Ensure all paperwork, including contracts and permits, is filed appropriately.
Invoice and Budget Management:
  • Handle the preparation, processing, and tracking of invoices.
  • Create and manage event budgets, ensuring cost control and adherence to financial guidelines.
  • Collaborate with the finance team to ensure timely payments, resolve discrepancies, and manage financial processes using Oracle, DMS etc
  • Maintain organized financial records and ensure data accuracy.
Process Management:
  • Develop, implement, and oversee efficient processes to manage event workflows.
  • Ensure compliance with company policies, industry regulations, and relevant legal requirements.
Vendor Management:
  • Source, onboard, and manage relationships with vendors and suppliers.
  • Ensure timely delivery of services and supplies, and address any vendor-related issues.
  • Track vendor contracts, payments, and performance to maintain quality and compliance.
Event Support:
  • Assist event teams during the planning, execution, and post-event phases.
  • Support on-site event logistics and troubleshoot administrative challenges when necessary.
  • Coordinate with vendors, suppliers, and stakeholders to ensure smooth event operations.
Collaboration and Reporting:
  • Collaborate closely with the finance team for process management and workflow optimization.
  • Prepare regular reports pre and post on event budgets, and process efficiency.
  • Provide regular status updates to ensure budget adherence.

SKILLS AND BACKGROUND REQUIRED TO BE SUCCESSFUL:

 Experience: 7 years of experience in process management or travel roles; experience in event coordination is a plus.

 Skills:

  • Strong organizational and multitasking abilities.
  • Excellent attention to detail and time management.
  • Proficient in Microsoft Office Suite, invoicing software, and Oracle ERP systems.
  • Effective communication and problem-solving skills.
  • Ability to work both independently and as part of a team.

Education: Bachelor's degree.

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