Associate - Trademark Paralegal

Position: Associate Trademark Paralegal

Location: Gurgaon (WFO)

Shift Timing: 8:30 AM - 5:30 PM

About Us:

Unitedlex India Pvt. Ltd. (Formerly known as iRunway India Pvt Ltd) is a data and professional services company delivering outcomes for high-performing law firms and corporate legal departments in the areas of digital litigation, intellectual property, contracts, compliance, and legal operations. Founded in 2006 with a mission to push the boundaries of legal innovation, we provide solutions that enable measurable performance improvement, risk mitigation, revenue gain, cost reduction, and digital business synergy.

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Job Description:

Roles and Responsibilities:

1. TRADEMARK PARALEGALS

2. Assisting the IP Transaction Lawyer and Brand Rights team with various aspects of intellectual property transactional work. This involves managing and organizing legal documents, conducting research, auditing IP records, organizing and managing intellectual property records in Anaqua, and assisting with the preparation of IP-related agreements and documents.

3. Assisting the IP Transaction Lawyer and Brand Rights Team in the IP due diligence for transactions, including review IP assets, and agreements.
4. Generating reports on IP related rights, agreements, conflicts, searches in Anaqua.
5. Generating reports from commercial databases or publicly available databases.
6. Conducting research on use of IP assets and competitors' presence and rights.
7. Analyzing data to identify risks and gaps.
8. Assisting in addressing gaps identified in the due diligence.
9. Assisting in reviewing and drafting IP-related agreements, including licenses, assignments, and various transactional agreements/documents.
10. Maintaining and organizing IP-related documents in Anaqua.
11. Maintaining and updating data management systems as needed.
12. Communicating with clients, attorneys, and external parties to coordinate and gather necessary information for IP transactions.
13. Assisting with trademark offices transactional activities, including filing trademark assignments, confirmatory assignments, changes of ownership etc.
14. Assisting in handling legacy Pfizer, Novartis, GSK transactional issues.
15. Handling administrative tasks related to IP transactions, such as time, deadline and task tracking.
16. Assisting in the creation and maintenance of the ULX Trademark Dashboard.

TRADEMARKS FORMALITIES

1. Reviewing incoming mails related to trademark matters.
2. Analyzing and managing applicable deadlines and response dates during prosecution.
3. Supporting renewal and recorded activities.
4. Entering relevant trademark details including, but not limited to, deadlines, ownership and associated trademark recordables, licensing, renewals in the docketing tool.
5. Supporting the management of Power of Attorney (PoAs)
6. Forwarding docketed matters to the applicable attorney, outside counsel, or staff for appropriate response.
7. Maintaining files and documents relevant to applicable matters in document management system.
8. Assisting in daily quality assurance review for trademark filings, as well as general audits to review portfolios.
9. Running customized dockets reports/status reports for in-house/outside Counsels and staff as needed.
10. Opening new matters in document management systems.
11. Reviewing the trademark dockets daily.
12. Advising in-house team on issues relevant to clearing the docket and remove when appropriate.
13. Assisting with monitoring the quality of data entry into Anaqua done by External Counsel
14. Assisting in quality assurance review for trademark filings by noting and referring errors or omissions observed during the normal course of docketing duties.
15. Assisting in checking and updating the status of trademark cases with IP Offices, third-party websites, and External Counsel, when appropriate.
16. Performing electronic interactions with the relevant IP Offices and/or External Counsel.
17. Monitoring Anaqua for any new domain name filing, checking with the corresponding in-house lawyer that the domain name can be filed, instructing the domain name registrar and managing the domain name renewals.

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