Flight Operations Executive
5 days ago
Roles and Responsibilities
Flight Planning & Coordination
- Prepare and file flight plans in coordination with pilots and dispatchers.
- Monitor flight schedules, routes, and aircraft movements to ensure timely departures and arrivals.
- Liaise with air traffic control (ATC), ground handlers, and airport authorities for flight permissions, slots, and coordination.
- Ensure weather briefings, NOTAMs, and route analyses are provided to flight crews.
- Coordinate with fuel vendors, caterers, and ground services to ensure flight readiness.
Crew Coordination & Documentation
- Maintain crew rosters and ensure flight and duty time limitations comply with DGCA / ICAO / EASA regulations.
- Coordinate crew positioning, accommodation, and transportation logistics.
- Verify that all required documentation (licenses, medicals, passports, visas) of flight and cabin crew are valid and updated.
- Prepare and circulate daily flight operation reports and crew schedules.
Regulatory & Compliance Support
- Ensure all operational activities comply with DGCA, IATA, ICAO, and company policies.
- Maintain up-to-date aircraft and operational manuals and ensure dissemination of regulatory updates to concerned teams.
- Support the process of obtaining overflight, landing, and diplomatic clearances.
- Assist in audits (internal and external) by maintaining accurate flight and operations records.
Communication & Coordination
- Act as a central communication point between crew, maintenance, operations control, and management.
- Manage and escalate flight disruptions, diversions, or delays by coordinating with relevant stakeholders.
- Provide real-time operational updates to management and clients (for charter operations).
Administrative & Reporting Tasks
- Maintain detailed records of flight operations, including flight logs, load sheets, and dispatch documents.
- Prepare operational performance reports, fuel consumption summaries, and cost analyses.
- Assist in vendor coordination (fuel suppliers, ground handlers, accommodation providers).
Key Skills & Competencies
- Strong understanding of aviation operations, flight planning, and dispatch procedures.
- Knowledge of DGCA / ICAO / IATA regulations and operational compliance.
- Proficiency in using flight planning software (e.g., SkyBook, ARINC, Jeppesen, or similar).
- Excellent communication and coordination skills.
- Strong attention to detail, multitasking ability, and sense of urgency.
- Proficient in MS Excel, Word, and aviation software tools.
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