Executive Assistant – Operations
2 weeks ago
J
ob Description: Executive Assistant – Operations (EA–Ops)
Location: Turbhe, Navi Mumbai
Experience: 5+ years
Reporting to: Founder / CEO
Role Type: Full-time, In-office (preferred)
About the Role
We are looking for a highly organised, proactive, and dependable Executive Assistant – Operations
who can act as the Founder's key support across scheduling, operations, execution tracking, and MIS.
This is a EA + Operations role designed for someone mature, experienced, and capable of managing
high-velocity workflows in a growing organisation.
Key Responsibilities
- Founder Support & Calendar Management
● Full ownership of the Founder's calendar
● Scheduling, prioritising, and coordinating all meetings
● Preparing meeting briefs and tracking action items
Managing daily communication and correspondence
- Follow-ups & Execution Tracking
● Proactively following up with teams on tasks and deadlines
● Maintaining structured trackers for weekly goals
● Ensuring accountability without micromanaging
● Coordinating updates across departments
- Operations & Coordination
● Handling daily operational requirements and process coordination
● Ensuring smooth communication flow internally
● Vendor coordination and documentation management
● Creating and maintaining SOPs where required
- MIS & Reporting
● Building and maintaining dashboards (weekly, monthly)
● Collecting data from teams and presenting insights to Founder
● Strong capability in Excel/Sheets for MIS
● Preparing reports, summaries, and presentations
- Project Management
● Assisting in planning and executing key projects end-to-end
● Maintaining project trackers and flagging any delays
● Cross-functional coordination for operational initiatives
● Ensuring timely closure of action items
Skills & Requirements
● Minimum 5 years of experience in Executive Assistant, Operations, Project Coordination, or
Founder's Office roles
● Strong proficiency in Excel/Google Sheets and reporting
● Excellent communication (written + verbal)
● High level of ownership, discretion, and maturity
● Strong organisational skills and ability to manage multiple priorities
● Tech-savvy and comfortable with tools like Notion, Asana, Trello, Slack, etc.
● Ability to follow up firmly yet politely
Educational Background
● Graduate (MBA/PG degree preferred but optional)
Personality Fit
● Mature, reliable, and highly accountable
● Structured thinker with strong execution discipline
● Anticipates needs and solves problems independently
● Calm under pressure, with a positive, solution-driven mindset
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