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Executive Assistant – Operations

2 weeks ago

Navi Mumbai, Maharashtra, India Ashapura Agrocomm Pvt Ltd Full time

Location: Turbhe, Navi Mumbai

Experience:
5+ years

Reporting to:
Founder / CEO

Role Type:
Full-time, In-office (preferred)

About the Role

We are looking for a highly organised, proactive, and dependable
Executive Assistant – Operations
who can act as the Founder's key support across scheduling, operations, execution tracking, and MIS.

This is a
hybrid EA + Operations
role designed for someone mature, experienced, and capable of managing high-velocity workflows in a growing organisation.

Key Responsibilities
1. Founder Support & Calendar Management

  • Full ownership of the Founder's calendar
  • Scheduling, prioritising, and coordinating all meetings
  • Preparing meeting briefs and tracking action items
  • Managing daily communication and correspondence

2. Follow-ups & Execution Tracking

  • Proactively following up with teams on tasks and deadlines
  • Maintaining structured trackers for weekly goals
  • Ensuring accountability without micromanaging
  • Coordinating updates across departments

3. Operations & Coordination

  • Handling daily operational requirements and process coordination
  • Ensuring smooth communication flow internally
  • Vendor coordination and documentation management
  • Creating and maintaining SOPs where required

4. MIS & Reporting

  • Building and maintaining dashboards (weekly, monthly)
  • Collecting data from teams and presenting insights to Founder
  • Strong capability in Excel/Sheets for MIS
  • Preparing reports, summaries, and presentations

5. Project Management

  • Assisting in planning and executing key projects end-to-end
  • Maintaining project trackers and flagging any delays
  • Cross-functional coordination for operational initiatives
  • Ensuring timely closure of action items

Skills & Requirements

  • Minimum 5 years of experience
    in Executive Assistant, Operations, Project Coordination, or Founder's Office roles
  • Strong proficiency in
    Excel/Google Sheets
    and reporting
  • Excellent communication (written + verbal)
  • High level of ownership, discretion, and maturity
  • Strong organisational skills and ability to manage multiple priorities
  • Tech-savvy and comfortable with tools like Notion, Asana, Trello, Slack, etc.
  • Ability to follow up firmly yet politely

Educational Background

  • Graduate (MBA/PG degree preferred but optional)

Personality Fit

  • Mature, reliable, and highly accountable
  • Structured thinker with strong execution discipline
  • Anticipates needs and solves problems independently
  • Calm under pressure, with a positive, solution-driven mindset