Administrative Assistant

Administrative Assistant - Mumbai
CrossBoundary Group
 

About the Firm
CrossBoundary Group is a mission-driven investment and advisory firm that unlocks the power of capital for sustainable growth and strong returns in underserved markets. CrossBoundary Advisory has advised on over US$700 million of closed transactions in underserved markets across a broad range of impactful sectors, including agriculture, health, education, manufacturing, ICT, infrastructure, and clean power. Our investment platforms, CrossBoundary Energy, CrossBoundary Energy Access, and CrossBoundary Educational Infrastructure, directly finance projects to bring cheaper, cleaner, and more reliable electricity, as well as education infrastructure, to developing countries. Anchoring the Group's work in the renewable energy sector, CrossBoundary Energy is currently active in more than 10 African countries and has a portfolio of over US$100 million of renewable energy projects for commercial and industrial clients across the continent. CrossBoundary Energy Access uses blended finance and an innovative project financing structure to unlock capital for mini-grids with a mission to bring electricity for the first time to more than 170,000 people. Learn more at    

Why join us? 
The CrossBoundary team is a unique group of people who are genuinely excited by the opportunity to make a difference in some of the most challenging and exciting markets in the world. Team members come from diverse backgrounds but share several qualities: curiosity, humility, integrity, a drive for excellence, and a bias for action

What you'll do
We are currently looking for an Administrative Assistant to facilitate the efficient operations of the Mumbai office by performing a variety of administrative, clerical, and reporting tasks. The ideal candidate will be a proactive problem solver with excellent communication skills and attention to detail. We are looking for a candidate with previous experience working in an office environment, performing administrative duties, coordinating financial activities, and providing support to the team.

Your primary responsibilities will be
General Administration

• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Performing a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
• Arrange meetings and conferences, schedule interviews and appointments, and perform other duties related to maintaining one or more individual schedules.
• Make travel and lodging arrangements, either directly or through travel agencies.
• Managing office rent matters and and assisting in the identification of potential new office spaces.
• Carry out other administrative tasks such as filing, copying, binding, scanning,
• Ordering, stocking, and distributing office supplies.
• Organize all shipments and distribution routes to ensure timely deliveries (e.g., swag items, team care packages, etc.)
• Assist in organizing and supervise other office activities (e.g., event planning, team lunches, etc.)  
• Ensure seamless office equipment operations by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment, etc.
• Address employee's queries regarding office management issues (e.g., stationery, hardware, and travel arrangements)
• Perform miscellaneous job-related duties as assigned

Finance and Reporting

• Ensure meeting notes taken by the team are uploaded timely to internal systems.
• Ensure all expenses are recorded and coded accurately in all accounting systems.
• Monitor accounts to ensure payments are up to date and perform bank reconciliations.
• Prepare monthly cash flow forecast, coordinate the preparation of the budget and financial forecast.
• Assist with providing information to external auditors for the annual audit
• Analyze monthly, quarterly, and yearly financial impact of any variations from actual performance to budget and forecast

Who You Are

• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Excellent customer service skills required
• Aptitude for learning new software and systems

Qualifications
The ideal candidate will have the following skills and qualifications:

• Bachelor's degree in a relevant field
• 2+ years of related experience working in administrative services, finance, accounting, audit, or related area is required
• Excellent written and verbal communication skills
• Excellent customer service skills required
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly
• Attention to detail and problem-solving skills
• Proven ability to work in a fast-paced environment and stay calm under pressure
• Solid working knowledge of office processes, computer software, and electronic communications tools
• Ability to work and communicate in English

Think you have what it takes but are not sure you check every box? Research shows that while men apply to roles when they meet an average of 60% of the criteria, women often only apply when they meet every requirement. If you're passionate about what we're building, we want to hear from you     
 Location
Candidates will join our team in Mumbai, India.

Equal Opportunity Employer
CrossBoundary is an equal opportunity employer. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to  [email protected] 

Contact

Interested candidates should apply at  

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