Executive Assistant

1 week ago

Mumbai, Maharashtra, India Qode Advisors Llp Full time ₹ 1,50,000 - ₹ 28,00,000 per year

About the Role

We are seeking a proactive and detail-oriented Executive Assistant / Personal Secretary with 36 years of experience to provide seamless support across both professional and personal responsibilities. The role requires excellent organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Professional / Executive Support

  • Manage daily calendars, schedule meetings, and coordinate appointments.
  • Prepare agendas, presentations, minutes of meetings, and track follow-ups.
  • Draft, review, and manage emails, memos, and correspondence.
  • Liaise with clients, distributors, wealth managers, and other stakeholders.
  • Coordinate domestic and international travel (flights, hotels, transport, itineraries).
  • Assist in preparing MIS, reports, and investor presentations.
  • Handle expense reimbursements, vendor payments, and budget tracking.

Operational & Administrative Support

  • Maintain and organize confidential files and business documents.
  • Coordinate with internal departments (HR, Finance, Operations) for executive requirements.
  • Support event planning: conferences, client meetings, and team offsites.
  • Track projects and deadlines on behalf of the executive.

Personal Assistance

  • Manage personal appointments (medical, family, household).
  • Oversee travel bookings, reservations, and personal logistics.
  • Handle personal bill payments, memberships, and renewals.
  • Coordinate with household staff and vendors as needed.
  • Organize family functions, private events, and social engagements.

Qualifications & Skills

  • Graduate degree in any discipline.
  • 3–6 years of experience as an Executive Assistant, Secretary, or Personal Assistant.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent written and verbal communication.
  • High level of discretion, reliability, and trustworthiness.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
  • Ability to balance professional and personal responsibilities efficiently.

What We Offer

  • Opportunity to work closely with senior leadership.
  • Exposure to both business and personal management responsibilities.
  • Professional, growth-oriented environment.
  • Competitive salary and benefits package.

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