Transport Manager

College Name: Jawaharlal Nehru College for Women (Arts & Science) Affiliated to Annamalai University, Pali, Ulundurpet, Kalakurichi District

Job Title: College Bus In-charge (or Transport Supervisor/Manager) Reports To: Administrative Officer or Principal ,

Job Summary: The Bus In-charge is responsible for the overall management and administration of the college's transportation system, ensuring safe, timely, and cost-effective transport for students and staff, while maintaining compliance with all relevant regulations.

Key Roles and Responsibilities

1. Route Planning and Scheduling

• Develop, plan, and optimize bus routes, stop locations, and timings to ensure maximum efficiency, coverage, and adherence to the academic schedule.
• Assign buses and drivers to specific routes and duties, including for field trips, industrial visits, training, and extracurricular activities.
• Review and reorganize routes and allocations annually or as student/staff requirements change.

• Operate limited or adjusted bus services during exams, holidays, or college events as needed.

• Fleet Management and Maintenance

• Oversee the maintenance, repair, and cleanliness of the college bus fleet to ensure all vehicles are in optimal and roadworthy condition.

• Schedule and monitor regular maintenance, preventative servicing, and annual safety inspections.
• Track and maintain records of vehicle documents such as insurance, permits, fitness certificates, and ensure timely renewals.
• Manage fuel consumption and maintain accurate records of usage and expenditure.

• Process and scrutinize bills for fuel, vehicle repairs, and maintenance for payment.

• Driver and Staff Supervision

• Supervise, train, and evaluate the performance of bus drivers and other assigned transport staff.

• Ensure all drivers possess and maintain the required valid commercial licenses and certifications.
• Manage staff work schedules, leave applications, and assign extra/overtime duties.

• Ensure drivers maintain proper discipline and safety standards while operating the vehicles.

• Safety and Compliance

• Implement and strictly enforce all college transportation policies, safety procedures, and discipline rules for students and staff.

• Ensure compliance with all local and national traffic laws, regulations, and safety standards for passenger transport.
• Develop and implement emergency response plans for vehicle breakdowns, accidents, or incidents.

• Investigate and report all transport-related accidents or incidents to the college administration and relevant authorities.

• Administration and Communication

• Handle bus pass applications, allot routes, and issue bus passes to students and staff.

• Maintain accurate records and documentation related to bus operations, vehicle maintenance, and driver performance.
• Serve as the primary liaison between students, parents, drivers, staff, and college administration regarding transportation issues.
• Communicate promptly regarding any changes in routes, schedules, or unexpected delays.
• Liaise with external service providers (mechanics, fuel suppliers, etc.) as necessary.

Required Qualifications and Skills (Vary by Institution)

Education and Experience:

• Bachelor's degree in a relevant field (Logistics, Management, or Administration) is often preferred.
• Proven work experience (e.g., 3+ years) in a transport management, logistics, or supervisory role, preferably in an educational setting.
• Possession of a heavy/commercial driving license may be required or a significant advantage.

Key Competencies:

• Strong leadership, supervisory, and conflict resolution skills.
• Excellent organizational and time management skills, particularly in scheduling and route planning.
• Knowledge of transportation regulations and safety standards.
• Proficiency in computer applications (MS Office, emails) and potentially route management software.
• Ability to handle emergencies and make informed decisions under pressure.

Job Type: Full-time

Pay: ₹10, ₹16,000.00 per month

Work Location: In person