Personal Business Coordinator and Secretary

21 hours ago

Hyderabad, Telangana, India EMentor Enterprises Full time ₹ 12,00,000 - ₹ 24,00,000 per year

Job Description: Personal Business Coordinator & Secretary

Reporting to: Managing Director

Location: Hyderabad 

Website: Our Client

Role Overview

We are seeking a highly organized, proactive, and trustworthy professional to support the MD. This role covers two core areas:

  • Secretarial, Administrative & Lifestyle Support
  • Legal & Business Coordination
Key Responsibilities
1. Secretarial, Administrative & Lifestyle Support
  • Calendar & Scheduling: Manage daily appointments, meetings, reviews and reminders.
  • Travel & Logistics: Oversee visas, ticketing, hotels, itineraries, chauffeur coordination and local transport arrangements.
  • Home & Lifestyle: Coordinate household staff, vendors and service providers; manage health files, medical appointments and wellness schedules.
  • Cars & Personal Staff: Ensure smooth functioning of vehicles, drivers and personal staff.
  • Payments & Records: Manage business/personal payments, bills and expense tracking; maintain organized financial, health and personal records.
  • Office Administration: Supervise vendors, manage office supplies and perform basic administrative tasks.
  • Information Support: Provide data, updates and insights to aid the Principal's decision-making.
2. Legal & Business Coordination
  • Liaison: Coordinate with internal/external legal teams, advocates and consultants.
  • Case Management: Maintain case calendars, schedules and detailed records of proceedings.
  • File Management: Organize and archive legal files (digital and physical).
  • Regulatory Follow-up: Follow up with authorities, regulatory bodies and offices for timely submissions.
  • Drafting & Dispatch: Draft, prepare and dispatch legal letters, notices and filings.
  • Special Projects: Assist in priority tasks related to legal matters and other business ventures as required.
Desired Skills
  • Excellent communication skills in English
  • Strong organizational, prioritization and multitasking ability
  • Proficiency in MS Office and Google Workspace
  • Familiarity with legal processes and filings (preferred)
  • Trustworthy, discreet and professional demeanor
  • High energy, balanced and delivery-focused approach
Mandatory
  • Residing close to the office (Banjara Hills) and having own transport
  • Excellent communication; smart, hardworking and energetic
  • Strong common sense, ability to prioritize and result-oriented attitude
Education & Work Experience
  • Bachelor's degree required
  • 5–10 years' experience in executive assistance, legal secretarial or family office roles
  • Prior exposure to legal coordination, travel and lifestyle management; 
Compensation
  • Based on last CTC.

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