Manager - Compliance and Admin

Qualification & Experience:

Bachelor's Degree from recognised university along with necessary certifications. Professional work experience of 05 to 06 years preferably from production / manufacturing industry in Auditing, risk management etc.

Required Skills and Responsibilities:

· Strong written and verbal communication skills

· Strong organization skills with a problem-solving attitude

· Proficiency in Microsoft PowerPoint, Excel, and Word

· Good negotiation skills

· Ready to work in flexible hours and shifts (Regular timings 01pm to 09pm)

Job Description:

Compliance

Handling all Social and Technical Audits such as SA8000, ISO 9001, Clients (especially for European clients) Audits etc.

1. Audit Preparation

Ø Collect and organize all necessary documentation (policies, certifications, reports).

Ø Ensure compliance with standards such as SA8000, ISO, BSCI, SEDEX, or client-specific codes of conduct.

Ø Coordinate with internal departments to gather audit-related data.

Ø Conduct pre-audit internal assessments to identify and resolve gaps.

1. Audit Execution

Ø Act as the primary point of contact for auditors and client representatives.

Ø Facilitate on-site audits by guiding auditors through processes, documentation, and facilities.

Ø Ensure smooth coordination between auditors and relevant factory personnel.

1. Post-Audit Responsibilities

Ø Review and analyse audit findings and reports.

Ø Prepare Corrective Action Plans (CAPs) and ensure timely implementation.

Ø Maintain records of audit outcomes and follow-up actions.

1. Documentation & Reporting

Ø Maintain up-to-date records of all audits, certifications, and compliance reports.

Ø Ensure documentation aligns with legal and client requirements.

Ø Regularly update Standard Operating Procedures (SOPs) based on audit feedback.

1. Training & Awareness

Ø Conduct training sessions for staff on compliance topics (e.g., labor laws, health & safety, environmental standards).

Ø Promote awareness of social responsibility, ethical practices, and sustainability.

1. Continuous Improvement

Ø Monitor changes in local and international compliance regulations.

Ø Recommend and implement process improvements to enhance audit readiness.

Ø Encourage automation and innovation in compliance tracking and reporting.

1. Coordination with Certification Agencies

Ø Communicate with Certification Agencies regarding audit schedules, requirements, and outcomes.

Ø Ensure client-specific compliance expectations are met consistently.

Administration

1. Office Operations & Supervision

Ø Oversee daily office activities to ensure smooth and efficient functioning.

Ø Conduct regular rounds of the factory floor to maintain discipline and order.

Ø Ensure adherence to company policies and safety standards.

1. Vendor & Facility Coordination

Ø Liaise with assistants and external vendors (Housekeeping, Security, Electrical, Plumbing, Carpentry) to ensure timely service delivery.

Ø Manage and monitor Annual Maintenance Contracts (AMCs) for services like Air Conditioning, IT Support, Fire Safety Systems, Water Purifiers, Pest Control etc.

1. Cleanliness & Hygiene

Ø Maintain high standards of cleanliness and hygiene across office and factory premises.

Ø Ensure regular sanitation and upkeep of common areas.

1. Infrastructure & Inventory Management

Ø Manage seating arrangements, asset allocation, and inventory tracking.

Ø Ensure timely updates of data related to infrastructure and resources.

Ø Monitor and maintain office equipment and supplies.

1. Stakeholder Communication

Ø Act as a liaison between executives and internal/external stakeholders.

Ø Facilitate smooth communication and coordination across departments.

1. MIS Reporting

Ø Maintain Management Information Systems (MIS) for Daily expenses, Track and report administrative costs and resource usage.

1. Event & Insurance Management

Ø Organize and coordinate internal and external events.

Ø Manage group health insurance for new and existing employees, including onboarding and renewals.

1. Additional Responsibilities

Ø Take on other administrative tasks as needed to support business operations.

Ø Be proactive in identifying and resolving workplace issues.

Job Types: Full-time, Permanent

Benefits:

• Flexible schedule
• Health insurance
• Leave encashment
• Provident Fund

Education:

• Bachelor's (Preferred)

Experience:

• Professional: 4 years (Preferred)

Work Location: In person