Shipping & Logistics Coordinator

Position Title: Vessel Operations Executive / Shipping & Logistics Coordinator

Position Overview: We are seeking a detail-oriented and proactive Vessel Operations

Executive / Shipping & Logistics Coordinator to join our operations team. This role is responsible

for end-to-end vessel and barge logistics management, freight handling, demurrage monitoring,

and customer billing. The position requires close coordination with charterers, agents,

customers, and internal teams to ensure smooth, timely, and cost-effective maritime

transportation.

Key Responsibilities

Vessel Nomination & Scheduling

Coordinate vessel nominations with charterers, customers, and agents as per contractual

terms.

Align vessel availability with cargo readiness and port schedules.

Verify vessel particulars, berth availability, and port restrictions to prevent delays.

Freight Handling & Customer Invoicing

Calculate freight charges in line with charter party agreements.

Prepare freight summaries and issue accurate, timely invoices.

Review shipping documents (B/L, NOR, SOF) before billing.

Demurrage/Dispatch Management

Monitor vessel laytime using port logs and SOF.

Calculate and prepare demurrage/dispatch claims.

Coordinate with commercial and legal teams for settlements.

Barge & Schuler Operations

Schedule and manage barge operations to align with vessel timings.

Oversee loading/unloading via Schuler or other handling systems.

Identify and address operational bottlenecks to minimize costs and delays.

Real-Time Communication & Reporting

Act as the primary contact for vessel ETA/ETD updates, cargo delays, and port changes.

Provide timely updates and reports to Logistics, Commercial, Finance, and Management

teams.

Escalate critical issues with recommended solutions.

Stakeholder Coordination

Liaise with shipping agents, port authorities, surveyors, and customers.

Ensure smooth coordination between buyers and sellers while maintaining compliance.

Documentation & Compliance

Maintain accurate shipment records, barge reports, and correspondence.

Ensure compliance with company SOPs, international shipping regulations, and charter

party terms.

Prepare operational KPIs and reports for management.

Cost Optimization & Process Improvement

Identify cost-saving opportunities in freight handling, demurrage, and barge usage.

Recommend and implement process improvements to enhance efficiency.

Qualifications

Bachelors degree in Shipping, Logistics, Maritime Studies, or related field.

Professional certification in Chartering, Freight Forwarding, or Maritime Law (preferred).

25 years of experience in vessel operations, marine logistics, or port coordination.

Strong knowledge of Incoterms, trade documentation, and international shipping

practices.

Skills

Technical Skills

Expertise in vessel operations, port clearance, and barge logistics.

Proficiency in freight calculations and laytime analysis (Laycan, NOR, SOF, CP terms).

Strong MS Office skills; experience with ERP/Shipping software (e.g., IMOS, SAP, Vison).

Operational Skills

Excellent coordination and multitasking ability.

Strong data analysis and problem-solving capabilities.

In-depth understanding of shipping documentation (B/L, Invoice, COO, Packing List).

Soft Skills

Strong communication and stakeholder management.

High attention to detail and accuracy in documentation.

Time management and resilience under pressure.

Ability to manage high-volume shipments efficiently.

Location: Indore

Employment Type: Full-time

Compensation: Competitive; based on experience

Shift Time: 4 PM 1 AM

*Only male candidates*

About BioUrja