Front Office Executive

1 week ago

Bengaluru, Karnataka, India Randstad Full time ₹ 60,000 - ₹ 1,20,000 per year

Role & responsibilities

Purpose & Scope of Job:

The Front Office & Admin Executive is responsible for managing reception activities, guest relations, administrative

operations, vendor coordination, courier handling, tracking, and facility maintenance. The role requires excellent

communication skills, strong follow-up ability, and hands-on expertise in MS Excel, documentation, and front-office

operations.

Front Office & Reception Management

  • Greet and welcome visitors, walk-ins, and clients in a professional manner.
  • Maintain the visitor logbook with accurate names, contact details, and purpose of visit.
  • Handle all incoming calls, direct them to the respective departments, or take accurate messages.
  • Manage bookings for boardrooms, palette rooms, and other meeting spaces.
  • Ensure all meeting rooms are clean, well-arranged, and ready as per schedule.
  • Monitor the condition of office facilities, including cleanliness, maintenance schedules, and repairs, to

ensure a safe work environment.

Administrative Operations

  • Organize and maintain office files, important documents, and confidential records systematically.
  • Handle stationery requests, procurement, stock maintenance, and bill processing.
  • Manage Employee ID card printing and issuance.
  • Handle travel bookings and cab arrangements for employees as required.
  • Verify invoices and hand them over to the Finance Department for further processing.

Facility & Housekeeping Supervision


• Coordinate facility repairs, preventive maintenance, and AMC-related activities.


• Ensure housekeeping standards are maintained across the office premises.

Skills & Requirements


• Excellent communication and interpersonal skills.


• 2 to 3 Years of experienced candidates can apply.


• Degree holders or candidates from related fields preferred.


• Strong knowledge of front office operations, guest relations, and administrative workflows.


• Proficiency in MS Excel (trackers, registers, inventory sheets).


• Experience in documentation, tracking systems, and record maintenance.

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