Inventory Records Coordinator

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Job Summary:

The Supply Chain Services (SCS) group part of Product Support & Logistics Division currently has a job opening for an Inventory Records Coordinator position located in Bangalore, India facility.

This position supports supply related activities for a facility to deliver excellence and integration between procurement and the team supporting facility.

What You Will Do:

This position is responsible to improve inbound receiving efficiency for facilities that include Caterpillar manufacturing, logistics centers, and cross-dock facilities located globally, through daily on time resolution of ASN (Advance Shipment Notice) uncertainties, requests from facilities, manage Misdirected ASNs and coordinate with suppliers to ensure ASN's meet enterprise standards.

Responsibilities of 'DART – Inventory Records Coordinator' may include, but are not limited to:

• Validating Advance Shipment Notice information and maintaining accurate information of the destination and other critical information for all incoming freight.
• Ensuring compliance with established internal control procedures, to achieve team results.
• Keeping records for incoming compliance issues and collaborate with upstream teams and eliminate defects.
• Serving as focal point for ASN requests, following up on requirements to minimize delay in the inbound activity.
• Working for global facilities inbound team and purchasing to achieve ASN compliance.

Degree Requirement:

• Bachelor's degree in commerce/science/engineering or equivalent degree
• Minimum experience in Supply chain management, Logistics, 3PL, Warehousing, Service parts Logistics and supplier performance management.

Additional Requirements:

• Effective oral and written communications skills required to collaborate with a wide variety of teams to achieve project deliverables.
• Must be flexible to work in night shifts and rotational shifts to have enough overlap with global teams.

What You Have:

Inventory Management - MFG: Knowledge of processes and methods of inventory management; ability to effectively manage local or distributed inventories of raw materials, work-in-progress and finished goods.
Level Working Knowledge:

• Follows processes to take stock, release inventory or return into processing; resolves discrepancies.

• Tracks inventory information for a specific product group or location.

• Works with basic tasks of inventory management for a specific location.

• Produces basic inventory management reports for senior staff to reconcile the inventory balances.

• Performs the receiving, ticketing, checking in and distributing of inventory items for a specific location.

Data Gathering and Reporting: Knowledge of tools, techniques and processes for gathering and reporting data; ability to practice them in a particular department or division of a company.
Level Working Knowledge:

• Detects and summarizes patterns in data and findings by producing simple reports.

• Assesses common problems and obstacles surrounding data-gathering.

• Customizes data fields to meet clients' needs.

• Interprets and explains results of a data-gathering initiative.

• Participates in projects to gather data for needs analysis.

Office Support Tools: Knowledge of commonly used office hardware, software and equipment; ability to use the tools available at the desktop (for example: word processing, email, presentation software, and spreadsheets.)
Level Working Knowledge:

• Describes the benefits and relative strengths of tools for a specific application.

• Demonstrates some advanced functions of at least one product.

• Performs first-level problem resolution before seeking help elsewhere.

• Helps colleagues with desktop tools where necessary.

• Works with all basic office-support products.

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Level Working Knowledge:

• Accurately gauges the impact and cost of errors, omissions, and oversights.

• Utilizes specific approaches and tools for checking and cross-checking outputs.

• Processes limited amounts of detailed information with good accuracy.

• Learns from mistakes and applies lessons learned.

• Develops and uses checklists to ensure that information goes out error-free.

Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.

Level Working Knowledge:

• Identifies and documents specific problems and resolution alternatives.

• Examines a specific problem and understands the perspective of each involved stakeholder.

• Develops alternative techniques for assessing accuracy and relevance of information.

• Helps to analyze risks and benefits of alternative approaches and obtain decision on resolution.

• Uses fact-finding techniques and diagnostic tools to identify problems.

Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.

Level Working Knowledge:

• Demonstrates experience participating in productive collaborative processes.

• Under guidance initiates collaborative meetings.

• Assists in communicating shared goals with diverse groups and parties.

• Helps promote collaboration across generations, functions, regions, and levels.

• Helps solve business problems and meet business goals through collaborative processes.

Caterpillar is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status; however, as a global company, Caterpillar offers many job opportunities outside of India which can be found through our employment website at

What You Will Get:

Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. Here you earn more than just wage, because we value your performance, we offer a total rewards package that provides day one benefits along with the potential of a variable bonus. Additional benefits include paid annual leave, flexi leave, medical and insurance (prorated based upon hire date).

Final Details:

Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application – please use the candidate log-in on our career website as it will reflect any updates to your status.

If you are interested in joining our team, please apply using an English version of your CV. We look forward to meeting you

This Job Description is intended as a general guide to the job duties for this position and is intended for the purpose of establishing the specific salary grade. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties and effort required of employees assigned to this job. At the discretion of management, this description may be changed at any time to address the evolving needs of the organization. It is expressly not intended to be a comprehensive list of "essential job functions" as that term is defined by the Americans with Disabilities Act.

About Caterpillar

Caterpillar Inc. is the world's leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we've been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.

Posting Dates:

Caterpillar is an Equal Opportunity Employer.

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