Founder's Office Assistant/Admin

Founder's Office Assistant/Admin

Job Title: Founder's Office Assistant/Admin

Company: Kalvium - Engineering Education Company

Location: Coimbatore Office, Tamil Nadu

Salary: Rs Rs. 20,000 per month

Work Timings: Monday to Saturday, 9:30 AM to 6:30 PM

Possession of a 2-wheeler and a valid driving license is mandatory, as the role requires travel between different locations based on operational needs.

A personal laptop is mandatory due to Kalvium's Bring Your Own Device (BYOD) policy.

About Kalvium:

Kalvium is an exceptional startup with a mission to make the world's education more relevant and engaging. Our flagship offering is India's BEST Undergrad Program in Computer Science Engineering, which is offered across 20+ Universities in India.

We are backed by 30+ industry stalwarts like top executives from Google, Microsoft, Flipkart, and PhonePe, as well as luminaries of India's unicorn ecosystem like Anupam Mittal, Kunal Shah, Rahul Chari and Ankit Bhati.

Job Description:

Role Overview:

We are looking for a highly motivated, diligent, and proactive individual to join our team as a Founder's Office Assistant/Admin. This role is crucial in providing comprehensive support to our co-founder, ensuring smooth day-to-day operations, and contributing to the overall efficiency of the founder's office. The ideal candidate will be a detail-oriented "go-getter" with exceptional organizational skills and a strong command of Microsoft Office applications, especially Excel.

Key Responsibilities:

• Calendar Management: Proactively manage and maintain the co-founder's complex calendar, including scheduling appointments, meetings, and calls, and ensuring timely reminders.
• Travel Management: Coordinate all travel arrangements, including flights, accommodation, ground transportation, and itinerary planning for the co-founder.
• Meeting Coordination: Schedule and organize internal and external meetings, prepare meeting agendas, take minutes, and ensure follow-up on action items.
• Administrative Support: Provide comprehensive administrative support, including managing correspondence, preparing presentations, drafting documents, and organizing files.
• Data Handling & Management: Accurately input, organize, and manage various data sets. Create and maintain reports using Excel and other tools, ensuring data integrity and accessibility.
• Expense Management: Process and reconcile expense reports, ensuring compliance with company policies.
• Office Management Assistance: Assist with general office administration tasks as needed to ensure a productive and organized work environment.
• Communication: Act as a primary point of contact for internal and external stakeholders, handling inquiries and channeling communications effectively.
• Special Projects: Support the co-founder on various ad-hoc projects and initiatives, requiring research, data analysis, and coordination.
• Travel for Official Purposes: Undertake official travel between various locations as required, utilizing a personal 2-wheeler.

Skills & Qualifications:

• Education: Bachelor's degree in any discipline is preferred.
• Experience: 1-2 years of experience in an administrative or executive assistant role is a plus, but highly motivated freshers with relevant skills will also be considered.

• Technical Proficiency:

• Excellent command of Microsoft Office Suite (Word, PowerPoint, Outlook).

• Advanced proficiency in Microsoft Excel is a must, including data entry, formatting, formulas, and basic data analysis.

• Key Attributes:

• Proactive & Resourceful: Ability to anticipate needs and take initiative to resolve issues independently.

• Diligent & Detail-Oriented: Exceptional attention to detail and accuracy in all tasks.
• Organizational Skills: Superior ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Communication: Excellent written and verbal communication skills.
• Problem-Solver: A "go-getter" mindset with a strong ability to find solutions.
• Confidentiality: Ability to handle sensitive information with discretion and professionalism.

• Adaptability: Willingness to adapt to changing priorities and learn new tasks quickly.

• Mandatory Requirements:

• Possession of a 2-wheeler and a valid driving license is mandatory, as the role requires travel between different locations based on operational needs.

• A personal laptop is mandatory due to Kalvium's Bring Your Own Device (BYOD) policy.

Why Join Kalvium?

• Be a part of a dynamic and innovative company transforming engineering education.
• Work closely with the leadership team and gain invaluable experience in a fast-growing startup.
• Opportunity to make a significant impact on the efficiency and success of the founder's office.
• A collaborative and supportive work environment.

If you resonated with the description and answered 'Oh, that's so me' while reading along, this role is an ideal fit for you.