Estate Manager

5 days ago

Chennai, Tamil Nadu, India Nibav Lifts Full time ₹ 15,00,000 - ₹ 30,00,000 per year

Position:

Estate Manager / Residence Manager

Reports To Chief Security Officer (for coordination) and Family Representative

Location: Chennai, India

Ideal Candidate Profile: Fluent in Tamil and English & Minimum 8 to 10 years of experience managing large private residences, resorts, or luxury estates

- Excellent grooming, hygiene, and communication

- Strong people management and coordination skills

- Knowledge of housekeeping, electrical, mechanical, and maintenance systems

- Proficient in maintaining digital checklists, expense logs, and records

- Valid four-wheeler driving license and ability to drive premium vehicles when required

Roles and Responsibilities

1. House & Facility Management

  • Oversee day-to-day cleanliness, functionality, and presentation of all four floors and common areas
  • Manage pool upkeep, lighting, air-conditioning, and plumbing systems
  • Create and maintain maintenance checklists for electrical, plumbing, and HVAC systems
  • Coordinate with vendors for repairs, pest control, and service schedules
  • Maintain high standards of hygiene and housekeeping across all areas

2. Staff Management

  • Supervise 7+ in-house staff including housekeepers, drivers, electrician, and gardeners
  • Conduct daily staff briefings and monitor duty completion
  • Maintain staff attendance, leave records, and performance logs
  • Ensure discipline, hygiene, and training for all household employees

3. Vehicle & Driver Oversight

  • Maintain vehicle service schedules, insurance, fuel logs, and cleanliness
  • Manage driver rosters, overtime, and conduct
  • Ensure all vehicles (Rolls Royce, Lamborghini, etc.) are always ready for use
  • Scout and pre-arrange parking spaces during external family visits or events
  • Drive occasionally when required, especially for family coordination

4. Procurement & Inventory Management

  • Handle purchase and inventory of groceries, consumables, and cleaning materials
  • Maintain vendor lists and ensure quality supplies
  • Manage petty cash for household operations with transparency
  • Submit monthly expense reports for approval

5. Coordination & Family Assistance

  • Assist in planning and coordination for family travel and events
  • Visit destinations in advance to identify suitable parking and access points
  • Ensure the residence is guest-ready at all times with proper ambiance and setup
  • Liaise with the family office and Chief Security Officer for smooth operations

6. Reporting & Compliance

  • Provide weekly maintenance and expense reports
  • Ensure legal and safety compliance for all vehicles and household systems
  • Maintain utmost confidentiality and discretion in all family-related matters

Performance Expectations:

  • Maintain a spotless, fully functional household
  • Zero downtime on critical systems (pool, HVAC, generator, elevator)
  • Transparent expense management and reporting
  • High satisfaction levels from the family regarding comfort and upkeep
  • Consistent discipline and presentation among all house staff

Optional Benefits and Conditions

  • On-premise accommodation may be provided
  • One weekly day off (rotational)
  • Performance-linked incentives for outstanding upkeep and service
  • Strict confidentiality clause applicable

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