Executive Assistant

5 days ago

Delhi Faridabad NCR, India A Paul Instruments Full time ₹ 6,00,000 - ₹ 12,00,000 per year

Role & responsibilities

  • Communicate & schedule Meetings, and arrange meeting agendas-Minutes of meeting;
  • Maintaining the calendar-on google calenders.
  • Draft emails and templates to facilitate time management, as needed;
  • Follows up on contacts made by the MD and supports the cultivation of ongoing relationships;
  • Capable to thrive in a fast-paced environment. Ability to prioritize and manage multiple tasks at one time;
  • Uphold a strict level of confidentiality;
  • Other duties as assigned;
  • Maintaining the google and outlook email account.Respond to heavy volume of emails in a timely manner;
  • Answer phones, enter message into email log and redirect calls as appropriate;
  • Assist other members of the office with various tasks as they arise;
  • Coordinate executive communications, including fielding calls, responding to emails and interfacing with clients.
  • Liasoning to legal team and management.
  • Comfortable to travel if required.

Requirements:

  • Proven experience as an executive administrative assistant, or in other secretarial positions;
  • Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary;
  • You are highly organized, meet deadlines, and are self-motivated to work independently;
  • Highly-developed interpersonal skills including listening skills, attitude, exhibiting a professional, energetic, proactive and enthusiastic demeanor;
  • Ability to work a flexible schedule determined by the needs of the Museum;
  • Superior attention to detail, highly organized with an ability to multi-task;
  • Financially savvy; Experience working with and tracking budgets for events planning;
  • Intermediate knowledge of Microsoft Office and Google sheets and Google forms;
  • Excellent leadership, problem solving skills;

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