Administration Executive

3 days ago


Dahej, Gujarat, India Narmada Bio Chem Full time ₹ 12,00,000 - ₹ 24,00,000 per year

Job Role

To oversee and manage all administrative, facility, transport, and canteen-related activities during the setup and operational phases of the Greenfield project at Dahej, ensuring smooth functioning and compliance with company standards.

Job Description

1. Transport Management

  • Manage staff and contractor transport facilities for site and plant operations.
  • Coordinate vehicle scheduling, vendor management, and fuel/maintenance records.
  • Ensure compliance with safety norms and vehicle documentation.

2. Canteen Management

  • Oversee daily canteen operations, food quality, hygiene, and vendor performance.
  • Coordinate meal planning and cost control with the canteen contractor.
  • Conduct regular inspections and feedback sessions with employees.

3. Facility & Site Administration

  • Supervise housekeeping, security, and utility services during the construction and commissioning phases.
  • Maintain office infrastructure, guesthouse, and site facilities.
  • Monitor consumables, stationery, and administrative expense control.

4. General Administration

  • Support all administrative functions during the Greenfield project phase.
  • Liaise with local authorities and vendors for statutory and utility services.
  • Maintain proper documentation and record-keeping related to admin operations.
  • Support the project team in logistics, accommodation, and event coordination.

5. Greenfield Project Support

  • Coordinate with project and HR teams for site setup requirements.
  • Assist in onboarding of new staff and their basic facility arrangements.
  • Ensure smooth transition from project phase to operational phase.

Technical Skills & Competencies:

  • Transport & Fleet Management
  • Canteen Operations & Vendor Control
  • Facility Management (Housekeeping, Security, Utilities)
  • Greenfield Project Administration
  • Budgeting & Cost Monitoring
  • Statutory Liaison and Documentation
  • ERP / MS Office Proficiency
  • Vendor Negotiation and Contract Management

Behavioral Competencies:

  • Strong Communication & Coordination Skills
  • Time Management & Task Prioritization
  • Problem-Solving & Decision-Making Ability
  • Proactive and Hands-on Working Approach
  • Team Collaboration & Leadership Support
  • Integrity and Reliability
  • Adaptability to Project Environment
  • Attention to Detail and Accountability

Educational Qualification:

  • Graduate in any discipline Industry

Experience:

  • 4-8 Years (Experience in Greenfield Projects Preferred)


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