Deputy / Senior Manager - Administration

Job Title: Deputy / Senior Manager - Administration

Reporting to: Head of Department

Job Location: Arihant Aura Business Park, Turbhe, Navi Mumbai

Salary: 5 LPA 10 LPA

Preferred Industry: Any Industry

Overview: We are seeking a skilled Deputy / Sr. Manager Administrative Who is responsible for providing strategic direction, leadership, and management of all administrative functions to support the organization's operations and objectives. This role involves overseeing a team of administrative professionals, developing policies and procedures, managing resources, and ensuring compliance with regulatory standards.

Qualifications Required:

• Bachelor's degree in Business Administration, Management, or a related field (Master's degree preferred).
• Proven experience in administrative management, with at least 4+ years in a senior leadership role.
• Strong leadership and managerial skills, with the ability to inspire and motivate teams.
• Excellent organizational and multitasking abilities, with attention to detail.
• Outstanding communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software applications.

Key Responsibilities:

1. Leadership and Management:

2. Provide visionary leadership and guidance to the administrative team.

3. Set departmental goals and objectives aligned with the organization's strategic priorities.
4. Delegate tasks and responsibilities effectively, ensuring accountability and productivity.

5. Foster a collaborative and inclusive work environment that promotes teamwork and professional growth.

6. Policy and Procedure Development:

7. Develop and implement administrative policies, procedures, and guidelines.

8. Ensure compliance with legal and regulatory requirements.

9. Regularly review and update policies to reflect best practices and industry standards.

10. Resource Management:

11. Manage the administrative budget, including budget planning, monitoring, and cost control.

12. Allocate resources effectively to support operational needs.

13. Oversee procurement of office supplies, equipment, and services, ensuring cost-effectiveness and quality.

14. Operational Efficiency:

15. Streamline administrative processes and workflows to enhance efficiency and productivity.

16. Identify opportunities for process improvements and automation.

17. Implement systems and technologies to optimize administrative operations.

18. Communication and Coordination:

19. Serve as a key liaison between administrative departments and senior management.

20. Ensure effective communication and information flow within the organization.

21. Coordinate administrative support for meetings, conferences, and special events.

22. Strategic Planning and Support:

23. Contribute to organizational strategic planning and decision-making processes.

24. Provide insights and recommendations on administrative matters to senior leadership.

25. Support the implementation of strategic initiatives and organizational goals.

26. Compliance and Risk Management:

27. Ensure compliance with applicable laws, regulations, and internal policies.

28. Mitigate risks associated with administrative activities through effective controls and monitoring.

29. Implement security measures to protect confidential information and organizational assets.

30. Training and Development:

31. Identify training needs and opportunities for professional development within the administrative team.

32. Facilitate training programs and workshops to enhance skills and competencies.

33. Mentor and coach administrative staff to foster continuous improvement and career growth.

34. Vendor and Stakeholder Management:

35. Manage relationships with external vendors, contractors, and service providers.

36. Negotiate contracts and agreements to ensure favourable terms and conditions.
37. Collaborate with stakeholders to address administrative needs and requirements.

Benefits to employees:

• Provident Fund
• Paid Leaves + Festival Holidays
• Medical Insurance + Personal Accident Insurance
• Maternity and Paternity leaves
• Annual Diwali Bonus
• Weekly, Monthly, and Quarterly Rewards to best-performing employees