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Executive Assistant to CEO

2 weeks ago

Raipur, Chhattisgarh, India Arham Technologies Pvt Full time

Position: Executive Assistant

Department: Executive Office

Reporting To: Director (Direct Reporting)

Role Summary

The Executive Assistant will work exclusively for the Director, providing high-level administrative, coordination, and operational support. The role requires professionalism, confidentiality, and strong organizational abilities to ensure the Director's day-to-day activities run smoothly.

Key ResponsibilitiesDirect Support to the Director

  • Manage the Director's calendar, appointments, meetings, and daily schedule.
  • Handle all email correspondence, follow-ups, reminders, and official communication on behalf of the Director.
  • Prepare documents, presentations, reports, and notes as instructed.
  • Maintain strict confidentiality regarding all Director-level discussions and documents.

Coordination & Communication

  • Act as the primary point of contact between the Director and internal departments.
  • Coordinate meetings, prepare agendas, draft minutes, and ensure follow-up on action items.
  • Liaise with clients, vendors, and external stakeholders professionally.

Operational & Administrative Support

  • Organize travel bookings, itineraries, and hospitality arrangements for the Director.
  • Manage filing systems, maintain records, and ensure proper documentation.
  • Track expenses, handle reimbursements, and support basic MIS reporting for the Director.
  • Ensure timely execution of tasks and projects assigned by the Director, with proper follow-ups.

Additional Responsibilities

  • Conduct basic research, compile information, and prepare briefing notes when required.
  • Assist in project coordination, reviews, and internal communication on behalf of the Director.
  • Support the Director in ensuring smooth workflow and prioritizing daily activities.

Skills & Competencies

  • Excellent communication skills (written & verbal).
  • Strong organizational and multitasking abilities.
  • High level of discretion, professionalism, and integrity.
  • Proficiency in MS Office, email drafting, and documentation.
  • Ability to work under pressure with responsibility and ownership.

Qualifications

  • Graduate in any discipline; MBA preferred.
  • 2–7 years of experience as an EA or in a senior administrative role supporting top management.

Job Types: Full-time, Permanent

Work Location: In person