Global Finance Executive

2 days ago

Mumbai, Maharashtra, India Kantar Full time ₹ 6,00,000 - ₹ 18,00,000 per year

Job Purpose:

The Vendor Master Data Management (MDM) Executive is responsible for the accurate creation, maintenance, and governance of Client & Vendor master records in the ERP system. This role ensures compliance with company policies, audit requirements, and data governance standards while supporting the Source-to-Pay (S2P) and Order-to-Cash (O2C) policy

Key Responsibilities:

  • Vendor & Client Master Creation and Maintenance

  • Create, update, and validate vendor & client master records in ERP systems (Maconomy).

  • Review requests for completeness, supporting documentation, and proper approvals before processing.
  • Ensure vendor & client details such as tax IDs, bank information, addresses, and contact details are correctly captured and verified.

  • Maintain inter-company vendor & client records and ensure appropriate linkage with relevant entities.

  • Compliance and Data Governance

  • Ensure vendor data adheres to internal policies, audit requirements, and external regulatory standards (e.g., GST, TDS, WHT, etc.).

  • Perform vendor verification through official documents like company letterheads, tax certificates, or bank confirmations.
  • Maintain proper documentation and audit trails for all changes made in the vendor & Client master.

  • Support MCS and internal control compliance for vendor & client master-related activities.

  • Data Quality and Integrity

  • Monitor and resolve duplicate or inactive vendor records.

  • Conduct regular data quality checks and participate in data cleansing initiatives.

  • Stakeholder Collaboration

  • Coordinate with CS team, Procurement, Accounts Payable, Admin and PMT to resolve vendor & client -related queries.

  • Communicate proactively with internal and external stakeholders regarding vendor & client setup status or missing information.

  • Assist in training users on vendor & client data submission requirements and best practices.

  • Process Improvement and Reporting

  • Contribute to process automation and continuous improvement initiatives.

  • Support implementation of workflow tools such as ServiceNow for vendor onboarding.
  • Generate and analyze periodic reports to track data quality metrics and turnaround time (TAT) performance.

Key Skills and Competencies:

  • Strong understanding of Vendor Master Data and the Procure-to-Pay (P2P) process.
  • Proficiency in MS Excel, PPT, and ticketing systems (e.g., ServiceNow).
  • Detail-oriented with strong analytical and documentation skills.
  • Effective communication and coordination abilities across teams.
  • Strong sense of ownership and accountability for vendor & client data accuracy.

Qualifications and Experience:

  • Bachelors/ Masters degree in Commerce, Business Administration in Finance, or Semi- Qualified CA.
  • 13 years of experience in Vendor Master Data Management or Accounts Payable operations.
  • Exposure to shared service or global business service environments preferred.
  • Familiarity with compliance standards (internal audits) is desirable.
  • Experience with ERP systems such as Maconomy.

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