Assistant Manager

1 day ago

Alwarpet, Tamil Nadu, India VSR Hospital Full time ₹ 4,50,000 - ₹ 6,00,000 per year

Assistant Manager - Operations & Administration (Female)

Company - Kutung Design Labs Pvt Ltd

Location - Alwarpet, Chennai

Timings 9 - 6 pm (Mon - Fri)

* Only Female candidates preferred

Notice - 15 Days

Job Summary

We are seeking a detail-oriented Operations & Admin person to oversee accounting operations, vendor management, invoicing, and compliance, along with supporting HR and payroll processes. The role requires strong finance knowledge, client/vendor coordination skills, and the ability to manage day-to-day operations efficiently.

Key Responsibilities

Accounts & Finance

  • Prepare and manage invoices for retainer and fixed-bid client projects.
  • Track payments, follow up with clients for timely collections, and maintain accounts
  • Manage GST, TDS, and other statutory compliance documentation.
  • Handle petty cash management and maintain accurate financial records.
  • Raise purchase orders, process vendor invoices, and track payments.
  • Support the finance team in monthly and quarterly financial reporting and reconciliations.

Vendor & Client Management

  • Build and maintain strong relationships with vendors and clients.
  • Negotiate payment terms, ensure timely settlements, resolve queries & payment follow-ups with clients
  • Coordinate with clients for invoice clarifications, payment schedules, and compliance requirements.
  • Act as the point of contact for vendor on-boarding and contract documentation.
  • Monitor vendor performance and service delivery against agreed terms.

Administration & Asset Management

  • Oversee day-to-day office operations to ensure smooth functioning.
  • Manage office supplies, stationery, and inventory control.
  • Coordinate with vendors and service providers for maintenance, utilities, and office facilities.
  • Support travel arrangements, meeting schedules, and event coordination.
  • Maintain proper filing systems (physical & digital) for easy record retrieval.
  • Act as the first point of contact for office-related queries and requirements.
  • Ensure adherence to company policies and administrative procedures.
  • IT asset management & allocation
  • Coordinate day-to-day office administration activities.

Payroll & HR Support

  • Handle end-to-end payroll process including validation of attendance, timesheets, and statutory deductions, ensuring accurate and timely salary release.
  • Assist in employee on-boarding and exit formalities.
  • End-to-end ownership of monthly payroll processing and release.
  • Collect, verify, and validate employee attendance, leave records and share it with finance team
  • Perform timely salary disbursement using the banking platform
  • Maintain confidentiality of payroll data and employee financial records.
  • Address employee queries related to payroll, deductions, or reimbursements.

Qualifications & Skills

  • Bachelor's degree in Commerce, Finance, or related field.
  • 3–5 years of experience in accounts, finance, operations & HR support role.
  • Strong knowledge of GST, TDS, invoicing, and compliance.
  • Proficiency in MS Excel, MS Office, and accounting software (Tally/ERP or similar).
  • Strong vendor/client management and coordination skills.
  • Excellent communication, negotiation, and organizational skills.
  • Ability to multitask and work independently with attention to detail.

Interested candidates please share your updated resume to

Job Types: Full-time, Permanent

Pay: ₹450, ₹600,000.00 per year

Benefits:

  • Health insurance

Application Question(s):

  • What is your notice period ?

Experience:

  • Operations & Administration: 3 years (Preferred)

Work Location: In person

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