Documentation Executive

1 week ago


Andhari Maharashtra, India Nand Imperial Full time ₹ 2,40,000 - ₹ 3,60,000 per year

Job Summary:

The Documentation Executive will be responsible for preparing, verifying, and managing all shipping, export-import, and logistics-related documents to ensure smooth operations and compliance with regulatory requirements.

Key Responsibilities:

  • Prepare and verify export/import documentation such as invoices, packing lists, shipping bills, bills of lading, certificates of origin, and other trade-related papers.
  • Coordinate with freight forwarders, shipping lines, and customs brokers for timely clearance and dispatch.
  • Ensure all documentation complies with international trade regulations and customer requirements.
  • Track shipments and update clients/sales teams on status and delivery timelines.
  • Maintain systematic records of all documents and shipment files.
  • Assist in preparing MIS reports and maintaining databases for audit and compliance purposes.
  • Liaise with internal departments (Sales, Finance, Operations) for document verification and approvals.
  • Handle documentation for LC (Letter of Credit) and bank submissions, if applicable.

Skills Required:

  • Strong knowledge of logistics, export-import, and shipping documentation.
  • Familiarity with customs procedures and INCOTERMS.
  • Good communication and coordination skills.
  • Proficiency in MS Office (Excel, Word, Outlook).
  • Attention to detail and ability to work under pressure with strict deadlines.

Job Types: Full-time, Permanent

Pay: ₹20, ₹30,000.00 per month

Work Location: In person


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