RTO Executive

Location: Head Office, Bhubaneswar

Contact:

1. RTO Documentation & Compliance

• Manage vehicle RC, permits, fitness certificates, road tax, and pollution certificates.
• Ensure timely renewal of RTO-related documents and prevent compliance lapses.
• Prepare and submit documents for new vehicle registration, ownership transfer, and NOC.
• Coordinate with RTO offices, agents, and authorities for approvals and clearances.

2. Transport & Fleet Regulatory Compliance

• Maintain an updated tracker of all company vehicles and documentation deadlines.
• Verify driver licences, badge validity, transport permits, and compliance certificates.
• Ensure all vehicles adhere to statutory transport rules and safety norms.

3. Liaisoning & Government Coordination

• Liaise with RTO, Police, Transport Department, and other government offices.
• Build and maintain relationships with officials for smooth processing of documents.
• Follow up on challans, permits, penalties, and government notices.

4. Vehicle Movement & Logistics Coordination

• Support fleet deployment, allocation of vehicles, and movement tracking.
• Assist administration and project teams with vehicle requirements and documentation.

5. Record Keeping & Reporting

• Maintain digital and physical records of all vehicle-related papers.
• Prepare weekly/monthly reports on documentation status, renewals, and compliance.

6. Coordination with Internal Departments

• Work closely with Accounts, Administration, and Project Teams for approvals and documentation.
• Ensure timely submission of required documents for audit and statutory reviews.

7. Vehicle Insurance Management

• Handle renewal of vehicle insurance policies (comprehensive/TP/commercial).
• Coordinate with insurance companies for quotations, policy issuance, and coverage confirmation.
• Maintain a tracker for insurance expiry dates to avoid lapse in coverage.
• Manage accident/repair claims—collect documents, file claims, and follow up for settlement.
• Coordinate with surveyors, workshops, and insurance representatives.
• Maintain insurance documents, claim history, and NCB records.

Required Skills & Qualifications

• Diploma-Mechanical/Graduate in any discipline (preferably Commerce/Administration/Transport).
• 2–5 years of experience in RTO work, transport compliance, or fleet documentation.
• Good knowledge of vehicle registration, permits, and statutory norms.
• Strong communication and liaisoning skills.
• Proficiency in MS Excel, documentation, and record management.
• Ability to handle field visits and government office coordination.

Job Types: Full-time, Permanent

Pay: ₹15, ₹18,000.00 per month

Benefits:

• Health insurance

Work Location: In person

Expected Start Date: 01/12/2025