Administration Manager

5 days ago

Ankleshwar Surat, India Goldi Solar Full time ₹ 5,00,000 - ₹ 15,00,000 per year

Key Responsibilities:

1. Travel Booking & Logistics Management

  • Plan and coordinate travel for employees (domestic/international) including flights, trains, hotels, and ground transport.
  • Maintain relationships with travel agencies, hotels, and transport vendors.
  • Monitor travel expenses and ensure alignment with company travel policies.
  • Handle visa processing and documentation for overseas travel if needed.
  • Ensure timely booking and communication to traveling staff.

2. Factory Administration

  • Manage administrative functions at the factory including housekeeping, security, maintenance, and office supplies.
  • Coordinate with facility management vendors and ensure upkeep of factory infrastructure.
  • Maintain records of licenses, statutory compliance documents, and renewals.
  • Ensure administrative support for audits and inspections (internal and external).
  • Handle facility-related budgeting and cost optimization.

3. Canteen & Welfare Management

  • Oversee daily canteen operations, ensuring hygiene, quality, and timely food service for workers and staff.
  • Coordinate with food vendors, nutritionists (if needed), and canteen staff.
  • Monitor canteen expenses and enforce food safety standards.
  • Conduct periodic surveys for feedback and improve food offerings.
  • Manage factory-level employee welfare facilities (restrooms, recreational areas, etc.).

4. General Administration

  • Oversee visitor management and front office activities.
  • Manage asset inventory and procurement for administrative requirements.
  • Maintain employee transportation logistics (shuttles, cabs, etc.).
  • Coordinate with HR for onboarding/offboarding support and facility arrangements.
  • Supervise a team of administrative support staff, including their work allocation and performance.

5. Compliance & Reporting

  • Ensure adherence to health, safety, and environment (HSE) regulations.
  • Maintain all admin-related documentation, contracts, and service agreements.
  • Prepare monthly MIS reports on admin expenses, travel, canteen utilization, etc.
  • Ensure compliance with local government regulations related to factory premises and services.

Key Skills & Competencies:

  • Strong organizational and multitasking skills
  • Vendor and contract management
  • Knowledge of factory administration and statutory compliance
  • Proficiency in MS Office and ERP systems
  • Excellent interpersonal and communication skills
  • Cost-conscious and efficient decision-making
  • Knowledge of FSSAI, ISO, or other relevant compliance standards (preferred)

Preferred Experience:

  • Prior experience in a manufacturing setup, preferably in solar or renewable energy sectors
  • Experience managing large teams or facilities
  • Familiarity with sustainability and green operations (a plus)

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