Personal Assistant

4 days ago

Surat, Gujarat, India Mahotsav Creation Pvt Ltd. Bhestan Full time ₹ 2,40,000 - ₹ 6,00,000 per year

This is a full-time Personal Assistant role located on-site in Surat. The Personal Assistant will be responsible for providing administrative assistance, managing expense reports, offering executive support, and maintaining effective communication within the organization. The ideal candidate will be a self-starter with exceptional communication skills, the ability to handle sensitive information with discretion, and a strong ability to manage multiple tasks efficiently.

1. Calendar & Schedule Management

  • Manage daily meetings, appointments, and business engagements for the Director.
  • Coordinate with internal teams and external stakeholders to schedule meetings and reviews.
  • Prioritize calendar requests and adjust schedules dynamically.

2. Internal Coordination and Follow-Ups

  • Track key tasks and deliverables from sales, production, and accounts teams.
  • Maintain follow-up systems for payment recovery, production deadlines, client approvals, etc.
  • Prepare brief daily and weekly updates on pending issues and progress.

3. Vendor and Client Communication

  • Act as a bridge between the Director and major clients, vendors, and service providers.
  • Draft and manage professional communication, proposals, and meeting notes.
  • Assist in onboarding new vendors and partners when required.

4. Travel and Event Management

  • Manage domestic travel for market visits, client meetings, or trade exhibitions.
  • Plan travel itineraries, bookings, and meeting schedules.
  • Organize business events, product launches, or showroom appointments.

5. Administrative Support

  • Prepare reports, presentations, quotations, contracts, and summaries.
  • Maintain organized digital and physical records for key business documents.
  • Manage expense statements and reimbursements.

6. Project and Launch Support

  • Assist in the coordination of special projects like catalog launches, collection planning, or marketing campaigns.
  • Monitor progress and timelines across departments involved.
  • Conduct research on trends, pricing, competitors, and market data when needed.

7. MIS and Reporting

  • Collect and summarize daily, weekly, and monthly reports from departments.
  • Track important KPIs like outstanding payments, stock readiness, and order fulfillment.
  • Maintain dashboards and reporting sheets for easy decision-making.

8. Confidentiality and Professionalism

  • Handle sensitive information (pricing, negotiations, disputes, salaries) with utmost discretion.
  • Maintain professionalism in high-pressure situations and manage conflict tactfully.

Qualifications and Skills

  • Bachelor's degree in Business Administration or related field
  • 3–6 years of experience as a Business Assistant
  • Proficient in MS Office (Excel, Word, PowerPoint), Google Workspace, and email tools.
  • Effective communication and administrative assistance skills
  • Highly organized with excellent time management.
  • Ability to multitask, follow up rigorously, and work independently.
  • Familiarity with fashion, textiles, or wholesale operations is a strong advantage.

Job Types: Full-time, Permanent

Pay: ₹10, ₹25,000.00 per month

  • Personal Assistant

    2 weeks ago

    Surat, Gujarat, India Visko Real Estate Pvt Ltd Full time ₹ 3,03,82,929 - ₹ 4,65,74,483 per year

    Job Opening: Personal Assistant (PA)Location: Automobile Showroom, Near mini bazar, Varachha road, SuratTiming: 9:30 AM to 7:00 PMExperience Required: Minimum 2+ yearsWe are looking for an experienced Personal Assistant reporting to CEO of our automobile showroom and hotel business.Must have at least 2 years of relevant experienceFull-time positionJob Types:...

  • Personal Assistant

    6 days ago

    Surat, Gujarat, India BESTZONE BK LLP Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Company DescriptionEstablished in 2007 in Surat, Gujarat, India, BESTZONE BK LLP is a leading wholesaler andtrader of a wide range of home and kitchen equipment, as well as car accessoriesAs a company dedicated to quality and excellent service, we are committed to meeting the diverse needs of our clients. Our company has annual turnover around 25 Cr to 100...

  • PA(Personal assistant)

    1 week ago

    Surat, Gujarat, India Zigsaw Full time ₹ 2,00,000 - ₹ 8,00,000 per year

        consider from all cities but should relocate to surat    - Fluent English    - Good Looking    - Assist the director - scheduling  meetings, sending mails, managing accounts, speak with the clients  

  • Personal Assistant to event handling

    2 weeks ago

    Surat, Gujarat, India Rawalwasia Groups Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Company OverviewRawalwasia Group, with a 38-year legacy, excels in India's Textile market and beyond. With divisions in Coal, Solar, Yarn, and Logistics, the company is synonymous with excellence and innovation. Known for quality and service standards, Rawalwasia Group remains at the industry's pinnacle, committed to global outreach and sustainability.Job...

  • Personal Secretary

    2 days ago

    Surat, Gujarat, India Nice To Meet You Full time ₹ 2,00,000 - ₹ 4,00,000 per year

    We're hiring a Personal Assistant to handle scheduling, communication & coordination. Must be organized, proactive & reliable with great multitasking skills. Experience in assisting management or creatives is a plus

  • Jewellery Sales Person

    4 days ago

    Surat, Gujarat, India Visko Real Estate Pvt Ltd Full time ₹ 2,40,000 - ₹ 2,76,000 per year

    Role: Jewellery Sales PersonExperience: Freshers / Experienced (Both can apply)Salary: As per industry standards (Negotiable)Industry: Retail Jewellery / Gold & Diamond ShowroomJob Responsibilities:Assist customers in selecting jewelleryExplain product features (gold, diamond, hallmarking, purity, pricing)Maintain showroom display & inventoryAchieve daily &...

  • Executive Assistant

    1 week ago

    Surat, Gujarat, India LIFESTYLE SAREES PVT LTD Full time ₹ 18,00,000 - ₹ 24,00,000 per year

    We are looking for a proactive, organized, and tech-savvy Executive Assistant to provide high-level administrative support to the Director of our leading textile manufacturing company.Key Responsibilities:Manage the Director's calendar, schedule meetings, and coordinate travel arrangements.Prepare agendas, minutes of meetings, presentations, and...

  • Pharmacy Assistant

    2 weeks ago

    Surat, Gujarat, India onlygeneric Full time ₹ 90,000 - ₹ 1,80,000 per year

    We are looking for a responsible and dedicated candidate to manage daily operations of our medical store. The candidate will be responsible for assisting customers, dispensing medicines as per prescriptions, maintaining stock, handling billing, and ensuring compliance with pharmacy regulations.Job Types: Full-time, PermanentPay: ₹9, ₹15,000.00 per...

  • Purchase Assistant

    2 days ago

    Surat, Gujarat, India Shott Amusement Limited Full time ₹ 1,68,000 - ₹ 1,80,000 per year

    CV: Location: Opp. Chandra Prabhu Digamber Jain Temple, Parle Point, Surat, Gujarat – 395007Salary: ₹14,000 – ₹15,000Designation: Purchase AssistantDepartment: PurchaseQualification Required: GraduateExperience: 0–1 YearJob ResponsibilitiesData entryGeneration of purchase ordersCreation of work ordersWork with the teamAssist Purchase Manager as and...

  • Assistant Restaurant Manager

    4 days ago

    Surat, Gujarat, India Coffee Culture Full time ₹ 1,68,000 - ₹ 3,00,000 per year

    atleast 1 yr exp as Assistant manager or shift mangerexp in f&b industryJob Type: Full-timePay: ₹14, ₹25,000.00 per monthBenefits:Food providedWork Location: In person